Summer Crew Student Worker, Records Scanning, Multiple Positions

**Temporary Limited Summer position for July 2026**

Summer Crew Positions are for current RSD students and recent graduates

Job Title:          Summer Crew Student Worker, Records Scanning

Department:    Student Information Management and Records  

Reports to:       Director of Student Information Management and Records 

FLSA Status:    Non-Exempt 

Job Summary:

Assist with the digitization and organization of student records. Responsibilities include scanning, storing, and organizing documents in compliance with federal, state, and district guidelines.

Essential Job Functions: 

Policy, Regulations, Reports, and Records (functions may vary according to assignment)

• Scan physical student records into digital systems.
• Organize and maintain digital files accurately using district software (e.g., DocuWare, ORMS).
• Ensure records are labeled, stored, and retained according to legal and district requirements.
• Assist with preparing documents for scanning and proper digital filing.
• Maintain confidentiality of all student information.

Other Duties

• Participate in professional development.
• Attend meetings as assigned for the purpose of conveying and/or gathering information required to perform functions.
• Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities.

Qualifications:

Education/Licensure/Testing Required/Bonding

• Bilingual/Bicultural preferred with fluency in Spanish desired, but not required. 
• Must be at least 16 years of age.
• Oregon Fingerprinting and Criminal Background Check clearance, if not already completed: Fingerprint Appointment
• I-9 documentation Acceptable I9 Documents
• No prior experience needed.

Knowledge, Skills, and Abilities Required

• Skills to:  Perform basic clerical functions, perform basic arithmetic calculations, operate standard office equipment, use computer software programs with proficiency and advanced level use of MS Office Suite (Word, Excel, PowerPoint and Outlook) for word processing and data entry in order to originate and prepare correspondences, forms, and documents; use English in both written and verbal form, use correct grammar, punctuation and spelling; communicate effectively in English in both oral and written form with diverse audiences including staff, and families for whom English may not be the primary language spoken;  

• Ability to:    Understand and carry out oral and written instructions, meet schedules and deadline, read/interpret/apply rules, regulations, and policies; rapidly learn methods and tools used in record retention; work with accuracy and attention to detail; demonstrate positive customer service; communicate effectively with the public and other employees; work with a diverse group of individuals; establish and maintain effective working relationships 

Mental Demands/Physical Demands/Environmental Factor Essential Functions:

• Tools/Equipment Used: Standard office equipment including district assigned computer and peripherals
• Posture: Prolonged sitting; occasional bending/stooping, and twisting; intermittent to occasional overhead reaching; occasional crouching, kneeling, bending, stooping, and twisting; reaching/handling/manual dexterity
• Motion: Repetitive hand, arm and wrist motions including frequent keyboarding and use of mouse
• Sensory:  Talking/hearing conversations; visual acuity/depth perception with or without visual accommodation
• Lifting: Occasional light lifting and carrying, pushing, and pulling from 1 to 50 pounds
• Environment: Work is in close proximity to others and interact with supervisors, school staff, students and the public. Majority of work is performed independently with minimal supervision. Remote work may be required.
• Mental Demands:  Work with frequent interruptions; maintain emotional control under stress 

Supervisory Responsibilities:

None

• July 6–30 (Monday–Thursday)

Salary : $19