Administrative Assistant

Rex Lumber, Bristol, LLC in Bristol, Fl. is seeking a proactive, detail-oriented professional with a passion for keeping things organized and moving forward. Join our team as a Full Time Administrative Assistant and play a key role in supporting daily operations, streamlining communication, and helping our office run at its best. We’re looking for a motivated individual who thrives in a fast-paced environment and takes initiative with confidence. If you're ready to make an impact, Apply Today! We want to hear from you!

SUMMARY OF FUNCTIONS

The Administrative Assistant supports managers, employees, and visitors by performing a wide range of administrative tasks to ensure efficient and professional operations in an industrial manufacturing environment. This role also provides critical support in recruiting, reporting, invoicing, and serves as an immediate backup to key operational functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Greet visitors and answer incoming calls in a professional and courteous manner; relay messages promptly.
• Prepare and maintain daily, weekly, and monthly fuel usage reporting and production reports using Microsoft Office applications.
• Provide administrative support to management, including drafting correspondence, organizing meetings, and assisting with projects.
• Support HR functions, including recruiting, candidate screening, onboarding, managing calendars, and maintaining personnel files.
• Serve as immediate backup for the Scale House, including weighing, ticketing, and data entry.
• Process invoices related to uniform services and weekly mill operations, ensuring accuracy and timely submission.
• Manage office supplies and coordinate with the purchasing agent as needed.
• Assist the Safety Department and Sales Assistant with administrative tasks and filing tasks as needed.
• Demonstrate reliability and flexibility, including the ability to work overtime or adjust hours as needed to support business operations.
• Perform other administrative duties as assigned to support overall office and plant operations.
• Handle confidential information with discretion

 SKILLS AND QUALIFICATIONS

• High School Diploma or GED required.
• Proficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint, SharePoint) and general computer skills.
• Strong written and verbal communication abilities
• Excellent organizational, time management, and multitasking skills.
• Attention to detail with a high level of accuracy in data entry and documentation.
• Reliable and dependable with the flexibility to work overtime or extended hours when required
• Ability to work independently and collaboratively in a team-oriented environment.
• Professional demeanor and customer service orientation.
• Prior administrative experience in a manufacturing or industrial setting is a plus.

 SAFETY

• Follow all office safety regulations
• When in one of the mills:
• Must be able to follow all safety rules and regulations
• Wear all required personal protective equipment, i.e., hardhat, safety glasses, hearing protection, and reflective wear
• Report immediately all accidents, near-misses, property damage, equipment damage, or unsafe conditions
• Use proper lifting technique at all times

COMPANY BENEFITS 

We are excited about your interest in a lumber manufacturing career.  Rex Lumber is committed to providing its team members with an exceptional company culture and employment experience.  If you want a career, not a job, and you want to experience big company benefits with an intimate company feel, come join the Rex Lumber team! You have an opportunity to join a fantastic team and be our newest contributor.  

We offer outstanding benefits that include company paid:

• Health with Prescription Drug Insurance
• Dental and Vision Insurance
• Telemedicine Program through Teladoc
• Comprehensive Employee Assistance Program (EAP)
• Paid Vacations and 7 Paid Holidays
• Life and Accidental Death Insurance
• 401(k) Plan with Company Match
• Employee Referral Program
• Personify Health Rewards Program

            Additionally, we offer:

• Safety Incentives
• Accident and Critical Care Insurance
• Wellness Incentives and Employee Recognition Programs
• Conditional Relocation Assistance 
• Conditional Tuition Assistance 
• On-the-Job Training
• A culture that strongly believes in promoting from within
• Potential for additional Paid Time Off hours 
• Uniform Rental and Boot Purchase Program