Administrative Assistant

Job Summary
We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will possess strong organizational skills and a commitment to providing exceptional support in a fast-paced environment. This role involves managing front desk operations, handling multi-line phone systems, and assisting with various administrative tasks to ensure smooth office functionality. Bilingual candidates are encouraged to apply.

Duties

• Greet visitors and manage front desk operations with professionalism and courtesy.
• Answer and route calls using multi-line phone systems, demonstrating excellent phone etiquette.
• Maintain organized filing systems for documents and records, ensuring easy access to information.
• Perform data entry tasks accurately and efficiently, utilizing both Microsoft Office and Google Workspace.
• Assist in calendar management, scheduling appointments, and coordinating meetings for team members.
• Provide customer support by addressing inquiries and resolving issues promptly.
• Conduct proofreading of documents to ensure accuracy and professionalism in all communications.
• Support bookkeeping tasks as needed, including basic accounting functions using QuickBooks.
• Collaborate with team members on various projects, providing administrative support as required.
• Maintain confidentiality of sensitive information while adhering to office policies.

Qualifications

• Proven experience in an administrative role or similar position is preferred.
• Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Familiarity with QuickBooks for bookkeeping tasks is a plus.
• Excellent organizational skills with the ability to manage multiple tasks simultaneously while meeting deadlines.
• Strong typing skills with attention to detail for accurate data entry and documentation.
• Previous experience in office management or clerical roles is highly desirable.
• Bilingual abilities are an advantage for effective communication with diverse clients.
• Exceptional customer service skills with a focus on building positive relationships with clients and colleagues.
• Time management skills that enable prioritization of tasks effectively in a busy environment.
• Experience as a dental receptionist or medical receptionist is beneficial but not required. Join our dynamic team where you can grow your administrative skills while contributing to our mission of excellence in service delivery!

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Work Location: In person

Salary : $18 - $20