Administrative Assistant

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American Dream (https://www.americandream.com/) , developed by Triple Five Group, is an unparalleled mix of world-class entertainment, retail, and dining, comprising more than 3 million square feet just minutes away from New York City in East Rutherford, New Jersey. American Dream (https://www.americandream.com/) is home to leading attractions, including DreamWorks Water Park (https://www.americandream.com/venue/dreamworks-water-park) , Nickelodeon Universe Theme Park (https://www.americandream.com/venue/nickelodeon-universe) , LEGOLAND Discovery Center (https://www.americandream.com/venue/legolanddiscoverycenter) , SEA LIFE Aquarium, (https://www.americandream.com/venue/sealifeaquarium) Big SNOW Ski Hill , Dream Wheel (https://www.americandream.com/venue/dreamwheel) – a 300-foot observation wheel overlook the NYC skyline, as well as attractions debuting soon such as The Game Room Powered by Hasbro (https://www.americandream.com/venue/the-gameroom) and G.I. Joe Laser Tag (https://bookings.gameroomad.com/package/GI JOE BATTLE STATION) . American Dream (https://www.americandream.com/) ’s immersive luxury shopping and dining experience – The Avenue (https://www.americandream.com/the-avenue) – features Saks Fifth Avenue (https://www.americandream.com/venue/saks-fifth-avenue) , Hermès (https://www.americandream.com/venue/hermes) , Saint Laurent (https://www.americandream.com/venue/saint-laurent) , Dolce & Gabbana (https://www.americandream.com/venue/dolce-gabbana) , Carpaccio (https://www.americandream.com/venue/carpaccio) , a fine-dining Italian restaurant, and much more. The retail collection is further expanded with flagship locations for Aritzia (https://www.americandream.com/venue/aritzia) , H&M , PRIMARK (https://www.americandream.com/venue/primark) , Uniqlo (https://www.americandream.com/venue/uniqlo) , Sephora (https://www.americandream.com/venue/sephora) and Zara (https://www.americandream.com/venue/zara) ; as well as the Toys R Us (https://www.americandream.com/venue/toysrus) global flagship, the only standalone location in the U.S, and the world’s first and only “candy department store,” IT’SUGAR .

For more information on American Dream (https://www.americandream.com/) , visit www.americandream.com or find us on Instagram @americandream (http://www.instagram.com/americandream) and TikTok @americandream_official (https://www.tiktok.com/@americandream_official) .

Key Objective(s)

We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide comprehensive administrative and personal support to a senior executive. This hybrid role blends traditional executive support with personal assistant responsibilities to ensure seamless management of both professional and personal tasks. This role will also serve as a backup to the Executive Assistant to the CEO, ensuring continuity and coverage as needed. The ideal candidate is resourceful, tech-savvy, thrives in a fast-paced environment, and anticipates needs before they arise.

Primary Responsibilities

• Provide full calendar management, including scheduling, rescheduling, and prioritizing meetings across multiple time zones.
• Coordinate internal and external meetings and calls.
• Assist Executive Assistant with CEO’s calendar.
• Help manage workflow by evaluating requests, determining urgency, filtering incoming demands, and escalating matters appropriately.
• Prepare agendas, take notes, and track follow-ups as needed.
• Handle confidential information with the highest degree of discretion.
• Order daily office lunches and manage recurring food and supply orders.
• Coordinate deliveries and office service requests.
• Schedule personal medical, dental, and wellness appointments.
• Track personal vehicle records including parking/traffic violations, inspection dates, registration renewals, and service appointments.
• Monitor EZ Pass accounts including balances, replenishments, and violation notices.
• Arrange personal errands such as returns, household appointments and reservations.
• Assist with family-related coordination when needed.
• Coordinate personal and business travel itineraries including flights, hotel reservations, car service,
• and activity planning.
• Track travel expenses and prepare reimbursements via Concur
• Maintaining corporate credit card receipts and making notes on report
• Issuing tickets on Roller platform (ticketing platform for American Dream owned attractions).
  
  

Desired Qualifications

• 3 years previous experience as an Assistant
• Previous experience with project management is a plus
• Must have the ability to remain calm under pressure and adapt to changing requests
• Must maintain a positive work attitude, especially with shifting priorities
• Must be detail-oriented, have excellent organization and time management skills
• Positive, service-oriented attitude
• Must have experience with Microsoft Office
• Extreme professionalism working with all levels of an organization, team player
  
  

American Dream is an equal-opportunity employer and is committed to providing a workplace free from harassment or discrimination. All employment decisions are to be made without regard to race, color, age, gender, sexual orientation, religion, marital status, pregnancy, national origin/ancestry, citizenship, physical/mental disability, military status or any other basis prohibited by law.

Job Details

Job Family AD

Pay Type Salary

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