Administrative Assistant

Location: Pelzer, SC (On-Site)

Schedule: Full-Time, Contract

Duration: Contract (6 months, potential extension)

Overview

Our client in Pelzer, SC is seeking an experienced Administrative Support Specialist to provide comprehensive office, documentation, and operational support for a busy department. This role requires a detail-oriented professional with strong organizational skills, excellent communication abilities, and the capacity to manage multiple tasks in a fast-paced environment. The ideal candidate is proactive, dependable, and experienced in corporate administrative functions.

Key Responsibilities

Administrative & Documentation Support

• Compile records, documentation, and data needed for standard reports; prepare materials for internal use.
• Utilize application databases to research information, pull reports, and input/update data as needed.
• Create, revise, and edit documents from rough drafts, dictation, corrected copies, or verbal instructions.
• Prepare correspondence, reports, statistical tables, forms, and other materials.
• Draft responses to routine inquiries and assist with departmental communications.
• File, organize, and maintain electronic and hard-copy records.

Scheduling & Meeting Coordination

• Schedule appointments, meetings, and conference rooms.
• Organize and coordinate meetings and special events, ensuring all logistics and materials are prepared.
• Make travel arrangements, track expenses, and submit reimbursements within company guidelines.

Operational & Departmental Support

• Input items for purchase orders and accounts payable, ensuring accurate tracking of transactions.
• Assist with monitoring and gathering information for department budget(s).
• Obtain office supplies, equipment, and services according to department needs.
• Open, sort, and distribute incoming mail; prepare outgoing mail and small shipments.
• Receive and route deliveries.
• Provide backup coverage for the receptionist when needed.
• May lead other administrative support staff as assigned.

Customer Service & Communication

• Answer incoming calls, provide information, and route inquiries appropriately.
• Communicate effectively with internal teams and external contacts to support daily operations.

Required Skills & Qualifications

• Proficiency with personal computers and job-related software (MS Office Suite required).
• Excellent written and verbal communication skills.
• Strong ability to multitask, prioritize, and work efficiently in a fast-paced environment.
• Highly detail-oriented with strong organizational and customer service skills.
• Ability to type 60 WPM.
• Knowledge of company policies and procedures preferred.
• 5–7 years of professional administrative experience required.
• Experience handling confidential information and complex administrative tasks.

Education

• Associate degree or equivalent experience required.
• Associate degree in Business or related field preferred.