Executive Operations Coordinator

Position Summary 

The Executive Operations Coordinator serves as a critical partner to executive leadership, ensuring seamless coordination of administrative functions and operational priorities. This role goes beyond traditional administrative support by driving efficiency, managing cross-functional workflows, and enabling leaders to focus on high-impact strategic initiatives. 

Key Responsibilities Executive Support 

• Manage complex calendars, scheduling, and prioritization of meetings across stakeholders 

• Prepare executives for meetings with agendas and briefing materials 

• Act as a gatekeeper and liaison for communication flow 

Operational Coordination 

• Track and manage key initiatives and deadlines 

• Support execution of workflows and process improvements 

• Help coordinate cross-departmental projects 

• Assist in maintaining dashboards and reports for leadership 

Project & Process Management 

• Assist in planning and execution of strategic projects 

• Identify inefficiencies and recommend improvements 

• Ensure alignment between priorities and execution 

Communication & Stakeholder Management 

• Draft and manage executive communications 

• Interface with internal teams and external partners 

• Facilitate meetings and track action items 

Administrative & Office Support 

• Oversee administrative systems and documentation 

• Support budgeting and vendor coordination 

• Assist with event planning and company initiatives 

Qualifications 

• 3–5  years of relevant experience 

• Strong organizational and time management skills 

• High level of discretion and professionalism 

• Excellent communication skills 

• Proficiency in Microsoft Office and project management tools 

Core Competencies 

• Strategic thinking and problem-solving 

• Attention to detail and execution 

• Proactive mindset 

• Adaptability 

• Strong interpersonal skills 

Success Metrics 

• Executive time optimization 

• On-time completion of initiatives 

• Improved workflows 

• Stakeholder satisfaction 

Position Impact 

This role bridges executive leadership and operations, ensuring alignment, accountability, and execution across priorities while enhancing leadership effectiveness. 

In person Role-3540 E Longwing Ln #240, Meridian ID 83646

Salary : $50,000 - $60,000