What are the responsibilities and job description for the Office Manager/Billing Specialist position at Rethink Media?
Are you highly organized, detail-oriented, and ready to be part of a creative, fast-paced team? At Rethink Media Group, we’re looking for an Office Manager/Billing Specialist who can keep our operations running smoothly while also supporting our team.
This role is a great fit for someone who loves balancing structure (billing, QuickBooks, proposals) with creativity (supporting campaigns and client projects). We’re seeking someone who is a forward thinker, a natural problem solver, and not afraid to take initiative, a team member with a proven track record of taking charge of their role and keeping projects and operations on track.
What You’ll Do:
- Manage day-to-day office operations and provide administrative support.
- Handle client billing, invoicing, and account reconciliation in QuickBooks.
- Prepare and track proposals and contracts.
- Anticipate needs and proactively solve problems to keep workflows efficient.
- Maintain organized records of projects, invoices, and client documents.
- Serve as a go-to resource for clients and internal team members.
What We’re Looking For:
- Proven experience in QuickBooks (billing, invoicing, and reconciliation required).
- Strong organizational skills with attention to detail.
- Forward thinker who takes initiative and thrives on problem-solving.
- Demonstrated effectiveness in taking ownership of responsibilities and keeping things on track.
- Experience preparing proposals, contracts, and/or client-facing documents.
- Excellent written and verbal communication skills.
- Ability to multitask and manage deadlines in a fast-paced environment.
- Team player with a positive, can-do attitude.
- Bonus points if you have experience in marketing, digital campaigns, or social media support.
What We Offer:
- A creative and collaborative team environment.
- Opportunity to work on exciting projects with a variety of clients.
- Competitive pay based on experience.
- Room to grow within a growing agency.
- Paid Time Off
- 6 Paid Holidays Off
If you’re someone who thrives on organization, takes initiative, and enjoys contributing to creative work, we’d love to hear from you!
👉 To apply, please send your resume and a brief cover letter to corie@rethinkmediagroup.net.