What are the responsibilities and job description for the Office Manager / Billing Specialist position at Rethink Media?
Are you highly organized, detail-oriented, and ready to be part of a creative, fast-paced team? At Rethink Media Group, we’re looking for an Office Manager/Billing Specialist who can keep our operations running smoothly while also supporting our team.
This role is a great fit for someone who loves balancing structure (billing, QuickBooks, proposals) with creativity (supporting campaigns and client projects). We’re seeking someone who is a forward thinker, a natural problem solver, and not afraid to take initiative, a team member with a proven track record of taking charge of their role and keeping projects and operations on track.
What You’ll Do:
- Manage day-to-day office operations and provide administrative support.
- Handle client billing, invoicing, and account reconciliation in QuickBooks.
- Prepare and track proposals and contracts.
- Anticipate needs and proactively solve problems to keep workflows efficient.
- Maintain organized records of projects, invoices, and client documents.
- Serve as a go-to resource for clients and internal team members.
What We’re Looking For:
- Proven experience in QuickBooks (billing, invoicing, and reconciliation required).
- Strong organizational skills with attention to detail.
- Forward thinker who takes initiative and thrives on problem-solving.
- Demonstrated effectiveness in taking ownership of responsibilities and keeping things on track.
- Experience preparing proposals, contracts, and/or client-facing documents.
- Excellent written and verbal communication skills.
- Ability to multitask and manage deadlines in a fast-paced environment.
- Team player with a positive, can-do attitude.
- Bonus points if you have experience in marketing, digital campaigns, or social media support.
What We Offer:
- A creative and collaborative team environment.
- Opportunity to work on exciting projects with a variety of clients.
- Competitive pay based on experience.
- Room to grow within a growing agency.
- Paid Time Off
- 6 Paid Holidays Off
If you’re someone who thrives on organization, takes initiative, and enjoys contributing to creative work, we’d love to hear from you!
To apply, please send your resume and a brief cover letter to corie@rethinkmediagroup.net.
Job Types: Part-time, Full-time
Pay: $17.00 - $20.00 per hour
Benefits:
- Paid time off
- Parental leave
Work Location: In person
Salary : $17 - $20