What are the responsibilities and job description for the School Administrative Assistant position at Resurrection Catholic Missions of the South, Inc.?
We are looking for a School Administrative Assistant. This person will serve as the operational heartbeat of a campus, managing front-office operations, student data, and community communications. You will serve as the primary liaison between administrators, teachers, parents, and students, requiring high organization, discretion with confidential records, and the ability to multitask in a busy environment.
Core Responsibilities:
Front Desk & Public Relations
- Act as the welcoming face of the school, greeting visitors, parents, and students warmly.
- Screen, route, and respond to inquiries via phone, email, and the public address system.
- Answer questions regarding school policies, daily schedules, and upcoming events.
Student Administration & Records
- Maintain and update student information systems, including attendance, tardies, and early dismissals.
- Process student enrollments, transfers, withdrawals, and transcript requests.
- Handle confidential documents, such as medical forms and disciplinary records, with strict discretion.
Operational & Staff Support
- Coordinate daily substitute teacher coverage and track faculty absences.
- Maintain the master school calendar, schedule parent-teacher conferences, and reserve facilities for events.
- Manage the ordering, inventory, and distribution of general office and classroom supplies.
Event & Crisis Management
- Assist in the planning and execution of campus activities like assemblies, field trips, and graduation.
- Serve as a key member of the school's crisis management team, assisting with emergency drills and first aid if needed.
Job Qualifications
- Education: High school diploma or equivalent is required; an Associate's or Bachelor's degree is highly preferred.
- Experience: 1–3 years of administrative, secretarial, or school-based office experience.
- Skills: Proficiency with office software (Microsoft Office, Google Workspace) and the ability to quickly learn student information databases.
Attributes: Strong verbal and written communication, exceptional problem-solving skills, and a calm, positive demeanor under pressure.
Pay: From $23,000.00 per year
Benefits:
- Dental insurance
- Life insurance
- Paid time off
Experience:
- Administrative: 1 year (Required)
- Front desk: 1 year (Required)
Ability to Commute:
- Montgomery, AL 36110 (Required)
Work Location: In person
Salary : $23,000