Operations and Finance Director

PRIMARY PURPOSE

The Operations and Finance Director provides senior-level leadership for Restored Connections Peer Center (RCPC) across nonprofit financial management, administrative operations, human resources administration, organizational systems, facilities, contracts, and operational regulatory compliance. Working in close partnership with and reporting to the Executive Director, this position establishes the systems, controls, and infrastructure necessary to sustain a growing peer-run Recovery Community Center and its multiple funding streams and service locations.

The Director is accountable for the accuracy, timeliness, coordination, and continuous improvement of administrative and fiscal operations. This includes direct management of assigned functions, coordination with contracted accounting and professional services, and regular reporting to the Executive Director and Board as authorized. The Executive Director retains overall executive accountability, strategic decision-making authority, and final approvals as defined by Board policy. The Director exercises delegated authority consistent with approved budgets, organizational policies, and established internal controls.

REQUIREMENTS

· Bachelor’s degree in accounting, finance, business administration, nonprofit management, or a related field preferred; equivalent relevant education and experience considered.

· Demonstrated nonprofit financial management experience, including fund accounting, restricted funds, budgeting, financial reporting, and grant compliance; five years of progressively responsible experience preferred.

· Demonstrated experience managing administrative operations, employee-related systems, vendors, and multiple competing deadlines; supervisory or director-level experience strongly preferred.

· Working knowledge of generally accepted accounting principles (GAAP), nonprofit internal controls, and applicable federal and Oregon employment and financial requirements.

· Ability to work collaboratively with the Executive Director, Board Treasurer, external accountants, staff, funders, vendors, and governmental partners.

· Commitment to the mission, peer-run identity, strength-based approach, confidentiality requirements, and values of RCPC.

· Valid driving credentials and insurance when driving is an essential assigned duty, in accordance with RCPC vehicle-use policies.

ABILITIES AND KNOWLEDGE

· Advanced working knowledge of QuickBooks software, Excel, payroll platforms, and financial reporting tools.

· Ability to develop cash-flow projections, scenario budgets, restricted-fund reports, and actionable financial analysis.

· Understanding of employment administration, benefits, personnel documentation, record retention, procurement, and vendor oversight.

· Ability to build written procedures, train staff on administrative systems, monitor compliance, and identify risks or process deficiencies.

· Knowledge of government grants and contracts, cost allocation, invoicing, audit support, and funding restrictions.

· Ability to oversee technology access, information security coordination, facilities administration, and continuity planning with qualified vendors and program leaders.

· Strong judgment, professional boundaries, confidentiality, organization, communication, and leadership skills.

SPECIFIC JOB DUTIES

· Direct day-to-day finance and administrative operations, establish workflows and performance expectations, and supervise assigned administrative staff or contractors.

· Maintain written fiscal policies, delegated approval procedures, procurement controls, documentation standards, and segregation-of-duties safeguards; recommend updates for executive and Board approval.

· Prepare and analyze budgets, budget-to-actual results, forecasts, cash-flow projections, reserves, restricted-fund balances, and funding scenarios for leadership and Board decision-making.

· Maintain accurate financial records, reconcile supporting schedules, monitor receivables and payables, and coordinate year-end adjustments and reporting with the contracted CPA.

· Track grant and contract budgets, allowability, funding restrictions, cost allocations, financial deliverables, modifications, closeouts, and supporting records; coordinate with program staff on performance-related reporting.

· Oversee payroll administration, timekeeping, benefits, payroll allocations, contractor payments, and related tax/reporting coordination with external providers.

· Manage HR administration, including hiring paperwork, onboarding/offboarding, personnel files, system access, leave and benefits administration, and workers’ compensation coordination; support performance and disciplinary documentation under Executive Director authority.

· Maintain contract, vendor, insurance, procurement, and lease records; coordinate renewals, competitive purchasing, vendor performance, and appropriate approvals.

· Coordinate financial and administrative infrastructure for Medicaid and other payer reimbursement, including billing workflows, claims submission controls, payment reconciliation, denials, and revenue reporting; collaborate with qualified clinical/program leadership on service eligibility and documentation standards.

· Oversee IT vendor coordination, system access and termination, licenses, equipment purchasing, security-related administrative controls, and continuity of operations; escalate privacy and security matters to designated responsible leadership.

· Oversee facilities administration across RCPC locations, including maintenance, inspections, safety systems, emergency preparedness, lease-related administration, and capital project budgeting.

· Maintain insurance coverage and renewal tracking, administrative compliance calendars, records retention, audit readiness, and operational risk reporting; escalate legal, clinical, or regulatory issues to appropriate qualified personnel.

· Develop and maintain staff training on fiscal and administrative procedures, provide operational support to program managers, and identify efficiency and staffing needs.

· Provide accurate, timely financial and operational information to the Executive Director and, through established governance channels, the Board of Directors.

Pay: $75,000.00 - $82,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Retirement plan

People with a criminal record are encouraged to apply

Experience:

• Finance: 5 years (Preferred)
• Nonprofit leadership: 5 years (Preferred)

Work Location: In person

Salary : $75,000 - $82,000