Executive Administrative Assistant with Quickbooks Experience

We are looking for a full-time Executive Administrative Assistant with QuickBooks experience for day-to-day in person at our corporate office in Anaheim. This role is for someone who has passion for their work, can multitask multiple entities in a small business, has a positive attitude and enjoys people. The Executive Administrative Assistant will provide essential support and be responsible for delivering comprehensive administrative and office support to the CEO/ and Accounting Manager/Office Manager, ensuring the smooth and efficient operations in a fast-paced and always evolving environment due to state and federal compliance/DHCS/HIPAA. This role also involves managing communications, coordinating projects, meeting deadlines, QuickBooks Online knowledge is a MUST, basic accounting principles, GAAP, office clerical skills and knowledge.

Executive Assistant Responsibilities:

• Provide dedicated administrative support, including managing calendars, scheduling meetings/calls, placing calls to vendors and handling travel arrangements.
• Handle delegated communications/tasks according to company policies and DHCS, outside vendors, greeting/screening visitors, package deliveries, communicate and complete tasks between departments such as Human Resources, Medical, Clinical, clients, front desk, outbound/ inbound calls, responding to emails, text, Slack, and interfacing with external relations.
• Handle complex and confidential administrative duties, ensuring all sensitive information is treated with discretion and per company policy/DHCS/HIPAA.
• Support the daily operations of the corporate office, including maintaining office supplies and ensuring the office environment is organized and professional and DHCS compliant.
• Assist in organizing and managing events.
• Assist in all QuickBooks bookkeeping
• Type documents, including strategic plans, reports, and presentations, ensuring accuracy and attention to detail.
• Coordinate and prioritize tasks to ensure that directives are implemented efficiently.
• Assist in the execution and management of special projects and initiatives as directed .
• Monitor project timelines and deliverables, providing regular updates.
• Facilitate communication and coordination across departments, ensuring that information flows smoothly and efficiently within the organization.
• Draft and review correspondence, reports.
• Other duties as assigned and requested.

Minimum Qualifications:

• High school diploma or general education degree (GED) required; Bachelor’s degree in Business Administration preferred
• 2 years of experience as an Executive Assistant

Competencies:

• Demonstrated ability to handle confidential information with the highest degree of discretion.
• Proven ability to work independently, managing tasks and priorities with minimal supervision.
• Strong attention to detail and accuracy in a fast-paced, dynamic environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Slack, ,Google, QuickBooks.
• Excellent verbal and written communication skills, along with strong problem-solving abilities.
• Ability to manage a periodically heavy workload, meet strict deadlines, and perform effectively under pressure while maintaining composure and positive attitude.

Work Environment:

• This role is primarily office-based with 10 % travel as required to Los Angeles facility. You be at the front desk, the face of the company. Greeting, assisting all that enter the corporate office.

We are an Equal Opportunity Employer

Job Type: Full-time

Pay: $22.00 - $24.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

People with a criminal record are encouraged to apply

Ability to Relocate:

• Anaheim, CA 92807: Relocate before starting work (Required)

Work Location: In person

Salary : $22 - $24