Payroll Coordinator

Job Title: Payroll Coordinator
Wage/Hour Status: Non - Exempt
Reports to: Payroll Manager
Dept. /School: Accounting / Finance
Position Summary:
Compile and prepare regular district payroll, including related reports and deposits. Work under
moderate supervision to ensure accurate and timely preparation of payroll records according to
prescribed procedures and regulations.
Qualifications:
Education/Certification
? High school diploma
Experience
? 3- 4 years payroll accounting payroll experience
Required Knowledge, Skills, and Abilities (KSAs)
? Knowledge of basic payroll accounting procedures
? Ability to maintain accurate and auditable records
? Ability to use software to create spreadsheets, databases, and do word processing
? Proficiency in keyboarding and file maintenance
? Ability to work with numbers in accurate and rapid manner to meet established deadlines
? Effective organizational, communication, and interpersonal skills
Preferred KSAs
? 2-3 years of experience working within a school district Payroll Accounting Department
? Working knowledge of Skyward Accounting software
Responsibilities and Duties:
? Prepare accurate district payroll for distribution to employees following established procedures.
? Receive and audit time sheets for all district employees. Calculate employee wages, salaries, hours
worked, overtime pay, and determine withholdings, deductions, and net pay.
? Balance payroll earnings and deductions; initiate related transfers of funds and deposits.
? Maintain district payroll registers, employee payroll information, and other original
documentation in an orderly and accurate manner in accordance with state, federal, and district
requirements.
? Prepare and post all payroll changes including payroll deductions, salary changes, termination,
and new employee information.
? Compile, maintain, and file all reports, records, and other documents as required including
maintaining payroll and related files such as payroll records, absent-from-duty reports, and
service records.
? Work cooperatively with human resource department, principals, department heads, campus and
department secretaries, and employees to ensure accuracy of information reported. Resolve
payroll problems and inquiries.
? Respond to requests from financial institutions regarding verification of employment.
? Maintain confidentiality of information.
Equipment Used:
All equipment required to perform jobs duties and task previously described.
Physical / Environmental Factors:
The physical demands are representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.