Payroll Coordinator

Established in 1968, Cherry Coatings is one of the largest commercial paint contractors in the country. We are a family-owned business that provides architectural, industrial, and maintenance coating services for some of the most recognizable facilities in Texas, Arizona, Tennessee, and beyond. Our strong emphasis on high-quality service and client satisfaction has made us the select partner for general contractors, property management firms, and facility managers.

Position Summary

The Payroll Coordinator supports the accurate, timely, and compliant processing of weekly payroll for all employees across multiple locations. Reporting to the Payroll Manager, who retains overall responsibility for payroll completion and approval, this role executes critical payroll preparation, validation, reconciliation, and employee support activities. The Payroll Coordinator partners closely with HR, Finance, and Operations to ensure payroll data integrity, regulatory compliance, and a high level of employee service.

Essential Functions and Responsibilities

Payroll Support & Compliance

• Prepare and validate payroll data to support the Payroll Manager in completing weekly payroll processing.
• Collect, review, and audit timekeeping data across multiple locations, job codes, and pay classifications.
• Identify, research, and resolve discrepancies prior to payroll submission, escalating issues as appropriate.
• Ensure payroll data and practices comply with federal, state, and local wage and hour laws.
• Assist with payroll adjustments, off-cycle checks, corrections, and retroactive pay.

Data Management & Reporting

• Maintain accurate and confidential payroll records, including pay rates, tax elections, deductions, PTO balances, and employee changes.
• Generate payroll reports and reconciliations for review by the Payroll Manager, Finance, and HR.
• Support payroll tax filings, benefit deductions, and general ledger reconciliations in partnership with Finance.
• Assist with internal and external payroll audits by compiling documentation and supporting schedules.

Employee Support & Service

• Serve as a primary point of contact for employee payroll inquiries, providing timely and professional responses.
• Research payroll questions related to pay statements, deductions, and timing, coordinating with the Payroll Manager as needed.
• Educate employees on payroll processes and system navigation.

Systems & Process Improvement

• Maintain and update payroll and HRIS systems (e.g., ADP Workforce Now) to ensure data accuracy.
• Identify opportunities to improve payroll efficiency, controls, and reporting.
• Support payroll system upgrades, implementations, and testing efforts.
• Collaborate with HR, Finance, and Operations on cross-functional initiatives impacting payroll.

Key Competencies

• Payroll Operations Support: Strong understanding of end-to-end payroll processes and supporting workflows.
• Attention to Detail: Consistently produces accurate work and identifies errors before payroll submission.
• Regulatory Awareness: Working knowledge of federal and state wage and hour and payroll tax regulations.
• Time Management: Effectively prioritizes tasks to meet critical payroll deadlines.
• Analytical Thinking: Investigates discrepancies and recommends solutions.
• Confidentiality & Professional Judgment: Handles sensitive information with discretion and integrity.
• Customer Service Mindset: Responsive, respectful, and solution-oriented when supporting employees.
• Systems Proficiency: Comfortable working in payroll and HRIS systems and advanced Excel environments.
• Collaboration: Works effectively with Payroll Manager and cross-functional partners.

Qualifications

• 3–5 years of experience in a Payroll Coordinator, Payroll Specialist, or similar role within a U.S.-based organization.
• Demonstrated experience processing multi-state payroll; exposure to international payroll is a plus.
• Strong knowledge of U.S. payroll regulations, including federal and state tax laws, wage and hour compliance, 401(k) plans, fringe benefits, and cafeteria plans.
• Hands-on experience with payroll and HRIS systems (ADP Workforce Now preferred).
• Advanced proficiency in Microsoft Excel (v-lookups, pivot tables, data reconciliation).
• Excellent written and verbal communication skills with the ability to explain payroll concepts clearly.
• Experience supporting audits and collaborating with Finance and HR teams.
• Prior experience in a construction, manufacturing, industrial, or IT environment is a plus.