File Clerk

Job Title: File Clerk
 

Summary 

Organizes dealership records in an efficient manner enabling easy and quick retrieval.
 

Essential Duties 

• Files within appropriate file system all dealership forms, records, reports, correspondence, or other important material.
• Reads/examines incoming material for accuracy and legibility, gets clarification if necessary, classifies properly and files within appropriate file system.
• Searches for and retrieves information contained in files as requested.
• Keeps files current.
• Keeps records of material removed from files.
• Disposes of obsolete files in accordance with established retirement schedule or legal requirements.
• Copies records as needed.
• Maintains professional appearance and neat work area.
• Other tasks as assigned. 
   

Qualifications 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 

Education and/or Experience 

• No prior experience or training. 
   

Language Skills 

• Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.
   

Mathematical Skills 

• Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume and distance.
   

Reasoning Ability 

• Ability to apply common sense understanding to carry out simple one- or two-step instructions. Ability to deal with standardized situations with only occasional or no variables.
   

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 

Work Environment 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  

Job Title: File Clerk

Department: Accounting

Reports To: Controller/Office Manager

FLSA Status: Non-Exempt

Prepared By:

Prepared Date: 08/03/2022

Approved By:

Approved Date:

Revised Date: