EVS & Administrative Coordinator

Essential Responsibilities

• Provide administrative support to the Director of EVS & Stewarding and the management team.
• Prepare reports, spreadsheets, presentations, and departmental correspondence.
• Maintain employee personnel files, attendance records, training records, and departmental documentation.
• Assist with scheduling, payroll preparation, timekeeping, and employee attendance tracking.
• Track employee call-outs, vacation requests, leaves of absence, and disciplinary documentation.
• Process purchase orders, invoices, vendor contracts, and departmental expenses.
• Maintain inventory of cleaning chemicals, equipment, uniforms, stewarding supplies, smallwares, and operational materials.
• Coordinate ordering of departmental supplies while maintaining established inventory levels and budget controls.
• Maintain Safety Data Sheets (SDS) and ensure all required compliance documentation is current.
• Coordinate meetings, prepare agendas, record meeting minutes, and follow up on action items.
• Assist with onboarding new employees, scheduling orientations, training sessions, and maintaining certification records.
• Communicate professionally with Human Resources, Purchasing, Facilities, Finance, Food & Beverage, Housekeeping, and outside vendors.
• Monitor departmental email and respond to internal and external requests in a timely manner.
• Assist with employee recognition programs, departmental events, and special projects.
• Maintain strict confidentiality of employee and company information.
• Support the day-to-day operational needs of both the EVS and Stewarding departments to ensure efficient operations and exceptional guest service.

Qualifications

• High school diploma or GED required; Associate’s degree preferred.
• Minimum of two years of administrative experience, preferably in hospitality, casino, hotel, healthcare, facilities management, or environmental services.
• Strong proficiency in Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
• Experience with payroll, scheduling, purchasing, inventory management, and administrative systems preferred.
• Excellent written and verbal communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Ability to maintain confidentiality and exercise sound judgment.
• Professional, positive, and service-oriented attitude.

Preferred Qualifications

• Experience supporting Environmental Services, Stewarding, Housekeeping, Facilities, or Food & Beverage operations.
• Experience working in a union environment is preferred.
• Knowledge of OSHA regulations, chemical safety, and Safety Data Sheets (SDS) is a plus.

Core Competencies

• Organization
• Professionalism
• Confidentiality
• Customer Service
• Communication
• Problem Solving
• Time Management
• Attention to Detail
• Teamwork
• Initiative
• Reliability

Physical Requirements

• Ability to sit, stand, and walk throughout the workday.
• Occasionally lift up to 25 pounds.
• Ability to work in a fast-paced hospitality environment while maintaining accuracy and professionalism.