What are the responsibilities and job description for the Project Coordinator position at Resolve Marine?
Brief Description
The Project Coordinator provides administrative support and liaison between the job site and the corporate office. While on a project site, the Project Coordinator will assist the Project Manager and Salvage Master with financial management of the project. They will also work with the commercial department to ensure financial contract terms are used to forecast cash flow and customer invoicing is timely and accurate. Overtime is available when deployed on projects.
Position Responsibilities
Up to 50% travel is required. If additional, travel is required beyond the specified amount, based on the operational demand, you will be notified accordingly so arrangements can be made.
Summary
What We’re Looking For:
At Resolve Marine, your attitude matters as much as how good you are at what you do. We look for people to bring their very best, positive attitude and resiliency. We strive to be the best in the industry, but we aspire for the best working culture that our employees can ask for. Our people, whether on our vessels or in the office, always work to look ahead, be mindful of safety, environment and respecting one another because enjoying where you work and who we work with is what delivers success in everything we do.
“Leaving the World a Better Place.”
The Project Coordinator provides administrative support and liaison between the job site and the corporate office. While on a project site, the Project Coordinator will assist the Project Manager and Salvage Master with financial management of the project. They will also work with the commercial department to ensure financial contract terms are used to forecast cash flow and customer invoicing is timely and accurate. Overtime is available when deployed on projects.
Position Responsibilities
- Serve as project accountant for various global projects
- Track daily job costs using the standard cost tracking spreadsheet. Identify and inform management as to variances to projected costs. Identify billable vs. non-billable costs
- Prepare cash flow and profit projections for the project.
- Coordinate logistics of equipment and resources
- Manage on-site purchases, including vendor set-up. Ensure purchase requisitions (PO’s) are properly completed and submitted to purchasing
- Assist with the mobilization and demobilization of equipment.
- Manage and disburse petty cash and per diem funds and provide weekly expense reports.
- Ensure timesheets are properly completed, approved, and submitted to accounting as required.
- Matrix updates for equipment and personnel changes.
- Complete and submit credit card expense reports for all credit cards used on the job.
- Locate, map, and contact nearest hospital, walk-in clinic, and hyperbaric chamber. Ensure the facility is available and information is posted clearly on job site.
- Arrange for deliveries and/or pickups of parts and supplies & personnel
- Other duties as assigned
- Bachelor’s Degree in business management, Financial Accounting, or Administration
- 3-5 years experiences bookkeeping or company accounting record keeping
- Bilingual in English and Spanish preferred, but not required
- Valid Driver's License, Passport and TWIC Card
- Demonstrated work experience supporting operations
- Ability to work in a high paced, dynamic, and challenging environment
- Effective communication, including writing, speaking and interpersonal communication
- Quick critical thinking and problem-solving abilities
- Excellent attention to detail, customer service and client relations skills
- Ability to work independently and as part of a team
- Strong organization and time management skills
- Collaborative, works well in teams
- Proficient in Microsoft Office Suite including Word, Excel, Power Point and Project
- Sit or Stand
- Climb (stairs/ladders) or balance
- See
- Walk
- Stoop, kneel, crouch, or crawl
- Taste/Smell
- Use Hands/Fingers to handle or feel
- Talk/hear
- Carry weight, lift 50lbs.
- Exposure to work (outside weather, fumes, etc.)
Up to 50% travel is required. If additional, travel is required beyond the specified amount, based on the operational demand, you will be notified accordingly so arrangements can be made.
Summary
What We’re Looking For:
At Resolve Marine, your attitude matters as much as how good you are at what you do. We look for people to bring their very best, positive attitude and resiliency. We strive to be the best in the industry, but we aspire for the best working culture that our employees can ask for. Our people, whether on our vessels or in the office, always work to look ahead, be mindful of safety, environment and respecting one another because enjoying where you work and who we work with is what delivers success in everything we do.
- I acknowledge that I have read, understand, and meet the minimum qualifications of the position outlined in the job description and will perform to the best of my abilities to meet the expectations of the role.
- I also understand that this position is subject to a successful background and drug screening (where country applicable laws apply), as well as random drug testing procedures post-employment.
“Leaving the World a Better Place.”