Commercial Property Manager

ABOUT US

Headquartered in Bethesda MD, Resolution Capitol Management is a full service commercial real estate firm servicing owners and investors, offering a sophisticated and detailed approach to asset, property, and construction management.

As Property Manager, you will be responsible for all daily management-related duties for an existing portfolio located throughout the Mid-Atlantic, as well as any additional properties awarded through 3rd-party business. The current portfolio consists of office, multi-family, mixed-use, warehouse and shopping center/retail totaling a million square feet.

While the company is a startup in nature, we are anchored by seasoned real estate professionals with decades of experience and a deep network within the region. This is a unique opportunity for a Property Manager to join a collaborative team & have an impact on the organization on day one with the flexibility to make this position their own.

RESPONSIBILITIES

Property Management

·        Responsible for all day-to-day operations of the properties in their portfolio including repairs and maintenance, capital projects, janitorial, security and fire life safety

·        Conduct routine on-site building inspections

·        Manage all capital and tenant improvement projects at their properties

·        Ensure that each property is maintained to owner’s standard

·        Manage tenant move in and out process

·        Prepare vendor service contracts

·        Assist in the annual budgeting process for all properties within their portfolio

·        Review and analyze monthly financial statements and make recommendations to owners and asset managers

·        Abstract tenant lease agreements

·        Input information into accounting system for billing and tracking

·        Update contacts, lease dates, billing information, insurance dates for monthly report generation

·        Maintain both original lease agreements/amendment documents and all tenant lease files in electronic database

Accounts Payable

·        Adhere to the accounting deadlines to ensure no delinquent payments

·        Code all invoices with the correct expense code using the approved budget

·        Ensure that each invoice is valid and has a purchase order (PO)

·        Ensure vendors are entered into Yardi with proper documentation (COI, W9, etc)

·        Review the aged AP and delinquency reports to ensure all accounts payable and collection efforts are handled according to owner’s policy

Accounting/Reporting

·        Working knowledge of Yardi Breeze or Yardi Voyager is preferred

·        Work with accounting team or 3rd party vendors on all lease administration duties and ensure that all tenant CAM estimates and reconciliations are satisfied on an accurate and timely basis

·        Ensure that all rents are collected when due and posted in a timely manner

·        Make recommendations to the owner or asset manager regarding default or eviction for delinquent tenants and residents

·        Lead monthly budget variance reporting calls to provide detailed notes on any large variances.

·        Gain familiarity with accounting requirements of each property and client to ensure that all reporting requirements are satisfied on an accurate and timely basis

General Administrative Duties

·        Oversee day to day office communication

·        Draft building memos and tenant correspondence

·        Organize lease, vendor and building files

·        Update office calendar for building, accounting, and other project specific deadlines

·        Lead weekly operations meeting with maintenance and asset mgmt teams

Other

·        Maintain strong relationships with local businesses, government departments and community organizations

·        Source new commercial property management assignments in the Washington, DC Metro or other markets

·        Initiate and implement policies, procedures and other best practices to the Resolution Capitol Management platform

·        Other general property management and corporate duties as they arise

QUALIFICATIONS

·        Bachelor’s degree required

·        Minimum of 3 years of commercial property management experience as a 3rd party service provider or as an in-house property manager for an institutional owner/operator

·        Working knowledge of all relevant Outlook and Microsoft applications (Calendars, Word, Excel, Adobe, Power Point), as well as Yardi and/or any other PM and accounting related software

·        Understanding of JIRA a bonus

·        Ability to travel as necessary – While the team is headquartered in the DC region, there are assets in other states in the Northeast

·        Experience with financial reporting and collaboration with accounting professionals

·        Strong leadership, interpersonal and relationship skills

·        Excellent verbal and written communication skills

·        High attention to detail

·        Entrepreneurial and self-motivated to grow personally and help grow the organization