FBS Coordinator I

Job Title

FBS Coordinator I

Agency

Texas A&M University

Department

Operations Finance

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Finance & Business Services Coordinator I, under general supervision, is responsible for processing a variety of general accounting/business tasks of Texas A&M Centralized Finance and Business Services, which may be specific or unique to a department/college, as well as providing general finance support to department personnel. Does not supervise others.

Essential Duties/Tasks

Business Support

• May enter and review travel expense reports
• Meets established processing goals as directed
• May prepare and update standard reports
• May assist with account verification or reconciliation and research discrepancies
• May assist with gathering transaction data/information
  
  

Accounting/Documentation

• Prepares and coordinates documentation of basic purchasing documents including vouchers, payment cards, and vendors
• Enters documentation for contracts, receipts, and invoices in the appropriate system with minimal errors
• Reviews documents for mathematical accuracy, proper coding, compliance, and approval as directed
• Assigns commodity or account codes to requisitions and invoices as directed
• May review financial transactions for compliance
  
  

Customer Support

• May coordinate problem-solving and/or training for customers on tracking, payment issues or general expense questions
• May coordinate a specialized task for one or more units
• May research and communicate policies and procedures to unit or departments
• May provide customer service
  
  

Department Specific

• Provides transactional and administrative support across multiple departments within a shared services model
• Collaborates with team members to ensure timely and accurate completion of assigned work to meet customer expectations and service level goals
• Assists with workload balancing across the team, including supporting other areas during peak periods or staff absences
• Maintains clear and professional communication with customers and team members regarding status updates and routine inquiries
• Follows established procedures and contributes to continuous improvement efforts by identifying basic process inefficiencies
  
  

What You Need To Know

Salary: Commensurate

Special Note: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.

Required Education And Experience

• High School diploma or equivalent combination of education and experience
• Four years of related experience
  
  

Preferred Qualifications

• Bachelor's degree in a related field
• Experience with TAMUS systems and software (e.g., FAMIS, AggieBuy, Emburse)
• Experience with accounts receivable and accounts payable functions
  
  

Knowledge, Skills, And Abilities

• Ability to multitask and work cooperatively with others
  
  

Other Requirements And Factors

• This position is security sensitive
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements
  
  

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.   

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.