Project Administrator

“Republic Bank believes in the development and advancement of our associates.  We offer the opportunity to learn all aspects of the company to prepare for future advancement.  Come join our team for a career, not just a job!“ 

Grade 9

About Republic Bank

Republic Bank’s values are built upon making an IMPACT for our clients, our associates and the communities we serve. (IMPACT stands for Innovate for the Future, Make it Easy, Provide Exceptional Service, Acknowledge & Celebrate Success, Commit to Caring and Thrive Together) The associates of Republic Bank are the key to our success as an organization and we value our associates. It’s one of the reasons we’ve been named as one of the Best Places to Work in Kentucky for ten years! For more information about the company, please visit www.republicbank.com.

POSITION PURPOSE AND OBJECTIVES
The Project Administrator is responsible for supporting the Project Management Office (PMO) by ensuring that approved projects and initiatives comply with department best practices, processes, procedures, and standard methodologies. In addition to providing administrative and coordination support, this role will manage small, low‑complexity projects and will serve as the Scrum Master for PMO‑managed development efforts, partnering closely with internal development teams.

This position is also responsible for the administration and ongoing management of PMO SharePoint sites, ensuring content, workflows, and documentation remain current and effective. The Project Administrator will work under the direct supervision of a Senior Project Manager and will collaborate closely with PMO leadership and delivery teams.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

MINIMUM QUALIFICATIONS
• Minimum one (1) year administration experience preferred.
• Minimum one (1) year experience in business analysis and/or project management preferred.
• Strong MS Office skills required, including, but not limited to: Excel, Word, Outlook, Visio and PowerPoint.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES
Description - % of Time Spent

Administrative and Systems Support -70%
• Assists in the administration of PMO Project and Portfolio Management (PPM) tool as well as reporting needs for the department, including but not limited to:
     • PPM upgrade testing and implementation
     • PPM user audits and maintenance
     • PPM Project Audits
     • Administration of departments SharePoint site.
     • Serves as Scrum Master for PMO‑supported development initiatives, leveraging Azure DevOps (ADO) as the system of record for development work.
     • Develops and continuously improves department templates and procedures.
     • Reviews active and closed projects for consistency and adherence to PMO standards.
     • Supports the PMO Team in the creation and implementation of new processes.

Project Manager Support - 30%
• Assists Project Managers and Business Analysts on assigned projects for:
     • Meeting Coordination and Facilitation
     • Monitoring Project Schedules as well as other Project Plans
     • Preparing various documentation as needed per project need
     • Maintain a working knowledge of compliance requirements affecting your position and area of responsibilities and actively learn new regulations and assist in the implementation, if required.
     • Model and foster behaviors that support the Bank’s values and corporate culture creating an atmosphere of trust, cooperation, accountability, and dedication to the organization.
     • Willingly perform all other duties and projects as assigned.

INTERPERSONAL SKILLS AND COMPETENCIES REQUIRED
• Excellent verbal and written communications skills; customer service oriented.
• Strong attention to detail & excellent organizational skills.
• Ability to work effectively on multiple tasks with minimal supervision.
• Must be self-motivated and work in a team environment.
• Strong time management skills and self disciplined; ability to work with minimal direction.
• Requires a high energy level and strong sense of urgency.
• Ability to solve problems in practical ways using innovation, good judgment, creativity, and strategic thinking.
• Tolerance of ambiguity; ability to thrive in a fast paced, challenging and consistently changing work environment.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the associate is regularly required to sit, use hands to finger, handle, or feel; and talk or hear. The associate frequently is required to stand or walk. The associate is occasionally required to reach with hands and arms. The associate must occasionally lift and/or move 10 pounds. Specific vision abilities required by this position include close vision, and distance vision. The noise level in the work environment is usually moderate.

OTHER REQUIREMENTS
• Travel between Republic Banking facilities may be required including occasional out of town travel.
• Flexible work schedule may include some evenings, weekends and/or overtime.
• Stay abreast of new developments, best practices, and statutory and regulatory changes.