Project Coordinator

General Description/Purpose

As a Project Coordinator, you will be assisting and supporting our Project Management Team with assigned project functions such as preparing submittals, addendums and RFIs. You will be working closely with our clients, architects, engineers, subcontractors and suppliers.

Essential Job Functions

• Takes direction from Operations Manager and Project Managers for assigned projects.
• Performs routine daily activities in gathering and distributing information to Project Management team and inform Project Manager of potential or known project issues.
• Efficiently and effectively processes, organizes, copies, and files project information.
• Properly distributes as needed project paperwork, documents drawings, specifications.
• Budget entry, assist in tracking, recording and communication project performance to Project Management team.
• Process and prepare meeting minutes, submittals, addendums, RFI’s, change orders, permits, legal documents, warranty, and closeout documents.
• Provide timely technical correspondence and effective communication to internal staff and external customers.
• Assists Project Manager in project buyout and overall profitability of assigned projects as needed.
• Correspond daily with Client, Architect, Engineer, Subcontractors and Suppliers.
• Maintain the level of standard of professionalism and service required by Renu, Inc.
• Process subcontractors pay applications, request purchase orders, and review invoices.
• Perform periodic subcontract change order file audits to ensure all change orders are fully executed and stored on share drive or other designated location.
• Perform systematic subcontractor file audit at close of project to ensure all change orders and invoices have been received.
• Collect all conditional and unconditional lien waivers throughout project for all subcontractors, supplier and vendors.
• Assist the site superintendent and Project Manager to determine appropriate construction methods, sequences, and phasing.
• Evaluate construction quality and safety during site visits.
• Read and understand construction plans, drawings, and specifications.
• Respond to customer service issues.

Required Qualifications

• 3 years of experience in residential or multi-family renovations or construction.
• High school diploma or equivalent required. College degree preferred.
• Proficient in Microsoft suite (Excel, Word, Project, Outlook, Sage, Procore or equivalent).
• Ability to work well independently as well as the ability to work well with stakeholders and communicate on projects.
• Strong organizational and interpersonal skills.
• Ability to travel 25%, flexible as workload’s dictate. May include weekdays, weekends and or holidays.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, or crouch; and talk or hear. The employee must occasionally lift or move up to 15 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.