What are the responsibilities and job description for the Office Manager position at Rentvine?
About Rentvine
Rentvine is the fastest-growing property management software company in the industry, ranked #60 on the 2025 Inc. 5000 list. Our powerful, cloud-based platform helps property managers streamline operations, reduce manual work, and deliver a better experience for tenants and owners. Behind that innovation is a team-first culture that puts people at the center. We care deeply about building a company where smart, driven individuals can grow, feel supported, and do the best work of their careers. Our people aren't just part of our success—they're the reason for it.
About The Role
The Office Manager will be responsible for ensuring the smooth day-to-day operations of our office and providing administrative support on the People teams. This role is essential in maintaining a productive, efficient, and positive work environment, whether in-office, hybrid, or remote.
What You'll Do
Rentvine is the fastest-growing property management software company in the industry, ranked #60 on the 2025 Inc. 5000 list. Our powerful, cloud-based platform helps property managers streamline operations, reduce manual work, and deliver a better experience for tenants and owners. Behind that innovation is a team-first culture that puts people at the center. We care deeply about building a company where smart, driven individuals can grow, feel supported, and do the best work of their careers. Our people aren't just part of our success—they're the reason for it.
About The Role
The Office Manager will be responsible for ensuring the smooth day-to-day operations of our office and providing administrative support on the People teams. This role is essential in maintaining a productive, efficient, and positive work environment, whether in-office, hybrid, or remote.
What You'll Do
- Keep the office running smoothly
- Oversee day-to-day office operations, equipment, and supply management to ensure a productive, well-stocked, and organized environment.
- Deliver a welcoming experience
- Manage visitor logistics including travel, accommodations, and in-office hospitality to create a positive impression.
- Support the team with the tools they need
- Coordinate equipment and onboarding materials for new hires and ensure existing employees have what they need to thrive.
- Plan and execute engaging events
- Organize team-building activities, office celebrations, and happy hours that strengthen culture and connection.
- Own the little things that make a big difference
- Maintain snacks, beverages, and swag to support employees and brand presence.
- Ensure safety and compliance
- Oversee office maintenance, emergency procedures, and regulatory compliance to keep our space secure and operational.
- Pitch in wherever needed
- Help with office moves, manage support lines, and assist with conference prep and building services to keep everything on track.
- Demonstrated success as an Office Manager or in a fast-paced operations role.
- Proficiency with productivity and collaboration tools (Google Workspace, Slack, Monday).
- Ability to thrive in a fast-paced, dynamic environment and manage multiple priorities.
- A proactive, approachable, and resourceful attitude with a passion for supporting teams.
- An organizer at heart with exceptional attention to detail—you consistently follow through on commitments and ensure nothing falls through the cracks.
- A natural collaborator who enjoys supporting and connecting people, building rapport across teams, and creating a welcoming environment.
- Strong communication skills—you tailor messages for different audiences, listen actively,and keep others informed so work flows smoothly.
- You demonstrate a Growth Mindset—open to feedback, curious about improving processes, and eager to learn new systems or tools as the office evolves.
- Comfortable adapting to shifting needs and priorities while maintaining composure and positivity.
- Can be in office (Estero, FL) 5 days a week
- Ability to lift up to 25 lbs
