Executive Assistant

DEAR INTERESTED APPLICANT,

Renovation Church is a fast-growing community that is passionate about following Jesus and helping others do the same. We recently moved into a brand new 45,000 square foot church building, and our church has grown in attendance from 500 to over 2,800 people in just the past few years. The Executive Assistant provides high-level administrative and organizational support to the Lead Pastor and Executive Director at Renovation Church. This role is critical to the smooth functioning of executive leadership, enabling both leaders to focus on vision and strategic direction. The ideal candidate is highly organized, proactive, trustworthy, and able to manage confidential information with discretion while operating in a fast-paced ministry environment. Renovation Church is a Bible-believing church and is affiliated with Converge. To learn more about who we are as a church, visit RenovationChurch.org.

QUALIFICATIONS

LIFESTYLE

• Personal, growing, and mature relationship with Jesus Christ

• Demonstrates consistent lifestyle and is of strong character

• Demonstrates a humble and teachable attitude

• Responsible and reliable in work and life

• Alignment with the mission, core values, and statement of faith of Renovation Church

GIFTEDNESS AND ABILITIES

• Proven experience in executive or senior-level administrative support
• Exceptional organizational, time-management, and prioritization skills
• Strong written and verbal communication abilities
• High level of integrity, discretion, and professionalism
• Proficiency with common office and collaboration tools (Google Workspace, Microsoft Office, calendar systems)
• Ability to work independently, anticipate needs, and problem-solve proactively
• Experience working in a church, nonprofit, or ministry environment

RESPONSIBILITIES

Executive Support

• Manage complex calendars for the Executive Director, including meetings, appointments, and ministry commitments
• Coordinate scheduling between internal staff and external partners
• Prepare meeting agendas, briefing materials, and follow-up action items
• Draft, edit, and format correspondence, reports, and internal communications
• Serve as a gatekeeper for executive time, prioritizing requests with wisdom and professionalism

Communication & Coordination

• Act as a primary point of contact for executive offices, responding to inquiries with warmth and clarity
• Coordinate logistics for leadership meetings, staff meetings, board/elder meetings, and key church events
• Maintain organized digital and physical filing systems
• Assist with internal communication flow between departments and leadership

Confidentiality & Discretion

• Handle sensitive information related to personnel, pastoral care, finances, and church matters with the highest level of confidentiality
• Exercise discernment in managing information, requests, and access to executive leadership

Administrative & Operational Support

• Assist with expense tracking, reimbursements, and basic administrative reporting
• Support onboarding logistics for senior-level staff and key leaders
• Track projects and deadlines on behalf of executive leadership
• Help prepare documents and materials for audits, reviews, and strategic initiatives as needed

Report Directly to the Executive Director

• Meet regularly with the Executive Director to report strengths and weaknesses of the ministry, to be held accountable for job responsibilities, and also to better develop personal leadership.

Job Type: Part-time

Expected hours: 15 – 20 per week

Benefits:

• Flexible schedule

Work Location: In person