Executive Assistant

Summary of Job –

Seeking a highly skilled and exceptionally organized Executive Assistant to provide dedicated support to the CEO, CFO, and regional Managing Directors.

This role requires a polished professional who can operate confidently in a fast-paced manufacturing environment, balancing high-energy execution with the tact and composure required when interacting with senior leaders, board members, and cross-functional teams. This exciting opportunity is fit for someone with high integrity, ability to flex daily duties, and able to build efficiencies using technology.

Function & Scope of Responsibility –

Executive Support

• Manage complex global calendars, scheduling across time zones and prioritizing shifting demands.

• Coordinate executive and board meetings, including preparation of agendas, presentations, briefing materials, and secure distribution of documents.

• Handle domestic and international travel arrangements, including itineraries, reservations, logistics, and expense reports.

• Maintain and organize Outlook folders, ensuring timely follow-up and high-level inbox management, including drafting, reviewing, and responding to messages when appropriate.

• Serve as a trusted point of contact, exercising discretion and sound judgment in all interactions.

Administrative & Cross-Functional Support

• Provide support in HR, Sales, Customer Service, Inside Sales, and general administrative areas during periods of low executive workload.

• Assist with ad hoc reporting, including but not limited to, sales reporting and cross-functional reporting.

• Help maintain office organization, workflows, and communication between locations globally.

Operational & Cultural Responsibilities

• Work onsite at the Morristown plant at least 4 days per week to remain connected to operations and promote our team atmosphere.

• Exhibit strong intuition, professionalism, and situational awareness, knowing when to lead, when to support, and when to step back.

• Adapt quickly to a dynamic environment with fluctuating priorities and shifting demands.

• Uphold a high-performance standard with close attention to detail, quality, and follow through

Authority/Decision Making –

• Calendar and priority management; authority to prioritize, decline, rearrange or reschedule meetings on behalf of the CEO and CFO.

• Communication and email management; authority to organize incoming emails, flag urgent items, draft responses, and send communications on behalf of executives when appropriate.

• Travel and logistics; authority to choose travel arrangements and accommodations, adjust itineraries, make real time changes, and manage travel related expenses within guidelines.

• Board and executive meeting coordination; determine meeting preparation requirements, adjust agendas, manage attendee lists and coordinate with board members, as needed

Leadership/Managerial/Supervisory Responsibility –

While the EA will not have direct people-management responsibilities, they will have significant functional authority in calendar and communication management.

Skills, Knowledge, Experience Required

• Ability to manage global scheduling conflicts, make real-time decisions, and negotiate meeting times with internal and external customers.

• Ability to contribute to reporting, document preparation, and workflow support without requiring constant supervision.

• Ability to organize or refine, and enforce digital files storage, meeting preparation processes, and communication workflows.

• Judgement to escalate issues appropriately

• Expected to maintain a high level of confidentiality regarding sensitive business matters and strategic topics, and exercise excellent judgement.

• Exceptional organizational, time-management, and multitasking abilities.

• Exceptional written and verbal communication skills.

• Strong proficiency in Microsoft 365, especially Outlook, Excel, PowerPoint, and Teams.

• High energy with a calm, professional presence

• Maintain a respectful tone while communicating with necessary urgency

• Ability to work independently while remaining a reliable team collaborator.

• High degree of accuracy and attention to detail; low tolerance for errors.

Education or Professional Qualifications

• 5 years of experience supporting C-suite or senior executives, preferably in manufacturing or a fast-paced operational environment.

• 4-Year degree from accredited university; focus in Business Administration preferred; emphasis in finance or data management a plus.

Other Requirements/ Comments –

• Work is performed in an office setting, mainly seated, with frequent computer use

• Ability to work in different areas of the organization based on operational priorities.

• Manual dexterity for typing and handling office equipment.

• Occasional lifting or moving of items up to 10–20 lbs. (e.g., office supplies, files).

Authority/Decision Making –

• Calendar and priority management; authority to prioritize, decline, rearrange or reschedule meetings on behalf of the CEO and CFO.

• Communication and email management; authority to organize incoming emails, flag urgent items, draft responses, and send communications on behalf of executives when appropriate.

• Travel and logistics; authority to choose travel arrangements and accommodations, adjust itineraries, make real time changes, and manage travel related expenses within guidelines.

• Board and executive meeting coordination; determine meeting preparation requirements, adjust agendas, manage attendee lists and coordinate with board members, as needed

Ability to read, write, and speak English to the extent necessary to perform the essential functions of the job

• Ability to communicate clearly in person, by phone, and electronically.

• Committed to ethical standards, consistently dependable, and able to adjust to changing priorities

• Ability to remain calm, focused, and effective when managing challenging or urgent circumstances

• Candidates are expected to work within our core values.

Ideal Location (s) of residency

Commutable distance to the plant in Morristown, Tennessee.

Salary and Benefits Package

• $70,000 - $85,000 annually DOE

• Paid vacation

• Healthcare begins after the first full month of employment

• 401k match

• Paid holidays

Renold is an equal opportunity employer committed to not discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, or veteran status.