Project Coordinator

Primary Function

Under general direction, coordinates assigned projects to meet cost, quality, and schedule

objectives.

• Plans, schedules, and coordinates one or more projects involving multiple tasks and disciplines, employees and contractors.
• Works in conjunction with a project manager to monitor and report status on projects that may include analysis, permitting, engineering design, construction, testing and implementation of new facilities to enhance current and future business processes within the district.
• Performs other duties as assigned.

Distinguishing Characteristics

This position is distinct in terms of the required level of expertise in project management, contracts, Water and Energy Department operations, engineering (civil, electrical, or information systems engineering), the management of multiple business disciplines (accounting, economic analysis, financing, and marketing), and in communication skills.

Progression to the next level is not automatic and will depend on vacant positions at the higher level.

The incumbent may be required to provide information on projects to Board of Directors, Advisory Committees or other related committees

Essential Duties and Responsibilities

The examples of essential functions listed below are representative but not necessarily exhaustive

or descriptive and incumbent may be assigned other related functions not listed herein if such

functions are a logical assignment for the position.

• Assists in developing project definitions, plans, and scopes of work on various district projects; maintains quality standards of performance, functionality, and cost; directs, coordinates, and reviews all deliverables specified in the project definition.
• Assists in developing project schedules, monitoring progress, and completing projects on schedule; produces periodic status reports for project participants and to update management on progress.
• Assists in developing proposed project budgets and maintaining project expenditures within budget; assists in producing periodic budget and expenditure reports.
• Coordinates the work of employees, suppliers, contractors, and consultants working on project tasks such as analysis, permitting, engineering design, construction, testing and implementation of new facilities that enhance current and future business processes; ensures completed tasks meet cost, quality, and objectives.
• Ensures the development and maintenance of project documentation including contracts, change orders, specifications, drawings, budgets, expenditure records, schedules, correspondence, transmittals, memos, minutes, reports, and other project files.
• Coordinates procurement processes in conjunction with purchasing section; evaluates supplier, contractor, and consultant proposals; coordinates negotiation of final contract scopes of work, terms, and conditions; develops evaluation and award recommendation reports.
• Assists in providing oral and written direction to suppliers, contractors, and consultants; interprets drawings, specifications, scopes of work, and contracts; negotiates contract change orders; in conjunction with finance department, assists in evaluating and processing invoices from suppliers, contractors, and consultants.
• Reports status of all projects through oral and written communications to supervisor and may make presentations to management as directed.
• Assists in directing outside contractors as required by project requirements.

MARGINAL DUTIES AND RESPONSIBILITIES

• Performs other duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty

satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or

ability required.

Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

Education and Experience

• Bachelor's degree in business, public administration, engineering or related degree.
• Progressively responsible directly related experience may be substituted for the required education at the ratio of two years of experience for one year of education required in assisting with the coordination of projects, documentation processes, compliance and reporting experience within assigned area.

Licensing

A valid driver's license issued by the State of California, Department of Motor Vehicles is

required.

Supervisory Responsibilities

None

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee

encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to work in a well lighted office environment with climatically controlled temperatures; the employee is occasionally required to work in outside weather conditions, including direct sunlight; the employee is occasionally exposed to fumes, dust and airborne particles.

The noise level in the work environment is usually moderate and loud while out in the field.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an

employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit at workstation;

the employee is frequently required to use hands to finger, handle, or feel objects, tools, or

controls.

The employee occasionally reaches forward and downward with hands and arms; the

employee is frequently required to hear and talk on a one-to-one basis, over the telephone or

before groups of individuals.

The employee is occasionally required to stand; the employee is occasionally required to walk on carpeted, concrete, asphalt and soil surfaces; the employee is occasionally required to walk on uneven and soft surfaces, and up and down inclined surfaces.

The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities

required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Degree of Physical Effort – 3

An employee in this category will be exposed to physical demands requiring strength,

coordinating and dexterity only on occasion