Front Desk Receptionist/Office Assistant

Job Summary

We are seeking a dynamic and personable Front Desk Receptionist/Office Assistant to be the welcoming face and organizational hub of our office. In this vital role, you will serve as the first point of contact for visitors and clients, manage incoming calls with professionalism, and support daily administrative operations. Your energy, organizational skills, and ability to handle multiple tasks with efficiency will help ensure our office runs smoothly and efficiently. This paid position offers an exciting opportunity to develop your office management skills while contributing to a positive and productive work environment.

Duties

• Greet visitors warmly, verify appointments, and direct them appropriately
• Answer multi-line phone systems promptly using proper phone etiquette and provide excellent customer service
• Manage incoming calls, screen inquiries, and transfer calls accurately
• Handle clerical tasks such as filing, data entry, proofreading documents, and maintaining organized records
• Support calendar management by scheduling appointments and coordinating meetings
• Assist with office management duties including supply inventory, mail distribution, and maintaining common areas
• Provide administrative support to team members as needed, including typing correspondence and preparing reports
• Ensure the reception area is tidy, professional, and welcoming at all times

Experience

• Previous office experience or administrative support role preferred but not required; training provided for the right candidate
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) and basic computer skills
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
• Demonstrated customer service experience with strong communication skills in both English and bilingual settings (if applicable)
• Familiarity with multi-line phone systems and phone reception best practices
• Clerical experience including filing, proofreading, data entry, and calendar management
• Ability to handle confidential information discreetly while maintaining professionalism at all times

Join us in creating a welcoming atmosphere where clients feel valued and supported! This role is perfect for someone eager to grow their administrative skills in a lively environment that appreciates initiative, organization, and excellent communication.

Pay: $15.00 - $19.00 per hour

Expected hours: 27.0 per week

Work Location: In person

Salary : $15 - $19