Accounts Payable Specialist

Accounts Payable Specialist

Position Overview

We are seeking a detail-oriented Accounts Payable professional to support daily invoice processing, vendor management, and month-end close activities. This role will play a key part in maintaining accurate financial records, ensuring timely payments, and improving procure-to-pay processes.

Key Responsibilitie

• sProcess and code vendor invoices accurately, ensuring proper alignment with purchase orders and receiving documentation when applicabl
• eReconcile vendor statements and resolve discrepancies, including invoice variances and payment issue
• sMaintain vendor records, including tax documentation, payment terms, and remittance detail
• sManage incoming AP communications, including invoices, credits, and vendor inquirie
• sReview and process employee expense reports and corporate card activity in accordance with company polic
• yAssist with month-end close activities, including accruals, account reconciliations, and reportin
• gSupport annual tax reporting requirements, including 1099 preparatio
• nEnsure compliance with internal controls, approval workflows, and audit standard
• sPartner cross-functionally to support and improve purchasing and payment workflow

s
Core Duti

• esProcess invoices from receipt through approval, including coding to general ledger accounts and project structur
• esPerform three-way matching (purchase order, receipt, invoice) as applicab
• leExecute scheduled payment runs (ACH, check, or card), ensuring proper authorization and accurate posti
• ngMaintain accurate and up-to-date accounts payable agi
• ngAdminister vendor onboarding and master data updates, ensuring proper documentation is collected and maintain
• edMonitor shared AP channels and coordinate with internal departments to resolve issues efficient
• lyPrepare regular reporting on payables, cash requirements, and payment tren
• dsSupport audit requests and provide relevant documentation as need
• edIdentify opportunities for process optimization and leverage automation tools where possib

le
Qualificati

• ons2 years of accounts payable or related accounting experience; high-volume processing prefer
• redExperience with accounting systems (QuickBooks or similar ERP platfor
• ms)Understanding of basic accounting principles, including accruals and invoice match
• ingProficiency in Excel or Google Sheets (e.g., pivot tables, looku
• ps)Strong organizational skills and attention to det
• ailEffective communication skills and ability to work cross-functiona
• llyAbility to manage sensitive information with discret
• ionDegree in Accounting, Finance, or related field preferred, or equivalent experie

nce
Preferred Experi

• enceExperience working in high-volume or multi-entity environm
• entsFamiliarity with automated AP and expense management t
• oolsExposure to purchase order-based environments and procurement proce
• ssesKnowledge of 1099 reporting requirements and vendor compli
• anceExperience supporting audits and month-end close proce
• ssesBackground in industries such as manufacturing, distribution, or industrial services is a
• plusDemonstrated ability to improve processes and enhance repor