Accounts Receivable Specialist

Summary

The focus of this job is on producing high quality, detailed work based on established standards, guidelines, and procedures. Precise, consistent work output is essential requiring patience and a willingness to handle and complete one task at a time. The job environment is stable, based on known relationships with people and well-defined processes. Job knowledge and competency is built through structured step-by-step training and positive, supportive coaching from management and peers. Communication with others is based on knowledge of repetitive job routines and procedures gained from sufficient on the job experience. Consistent, error free work based on defined regulations and standards are key measures of job performance success. The job environment promotes steady, methodical work output so that job routines can be completed on time and error-free. This position is designed to develop a valued technical expert, who, recognized and supported by management and a stable work environment, can deliver quality work on a consistent basis.

Job Characteristics

• Steady, even pace to promote accuracy and quality of work Repetitive routines Complete set of procedures and tasks completed before new ones are begun.
• Technical/analytical focus Work within established systems, standards, and procedures Communication based on job knowledge and expertise.
• Decision-making within clearly defined job scope Based on defined policies and procedures Supported by management.
• Focused on job knowledge and expertise Helpful, supportive communication with management and peers. Collaborative approach in structured job environment.
• Leadership focused on consistent, accurate, quality work output Supportive, non-threatening leadership style Delegation to others when appropriate, using training, coaching and on the job experience.

Job Duties & Responsibilities

• Prepare and submit all Commercial Millwork and Residential Billings.
• Manage AR reporting and timely collections.
• Monitor incoming payments and ensure they are applied correctly.
• Perform daily and monthly Bank Reconciliations.
• Perform various GL Accounting.
• Perform adjusting journal entries to support month-end and year-end closing process.
• Collaborate with departments to gather financial information and provide insights for decision-making.
• Calculate and submit annual Business License renewals.
• Support year-end review preparation and work with the external accounting firm.
• Identify areas for improvement in accounting processes and implement best practices.
• Develop and document business processes and accounting policies to maintain and strengthen internal controls.
• Ensure compliance with GAAP principles in the area of responsibility.
• Perform backup functions for other accounting positions as assigned.
• Miscellaneous job-related duties as assigned.

Qualifications

• Education: Bachelor’s degree in accounting is required. 
• Experience in construction or related industry preferred.
• Experience with AIA Construction Billing preferred.
• Proficient computer skills, Microsoft Office required. 
• Strong verbal and written communication skills.