Administrative Assistant

About the Role

At ReMarkets, operations move quickly, priorities shift fast, and strong administrative support plays a critical role in keeping the business organized, responsive, and running efficiently.

The Administrative Assistant is a highly visible support role that helps drive day-to-day coordination across procurement, logistics, office operations, inventory management, and cross-functional business activities. From helping maintain smooth operational workflows to supporting shipments, vendor coordination, reporting, and facility needs, this role is at the center of keeping teams connected and operations moving forward.

This position is ideal for someone who thrives in a fast-paced environment, enjoys variety in their day, takes pride in staying organized, and is energized by supporting both people and operations behind the scenes. Success in this role requires strong communication, adaptability, attention to detail, and the ability to balance multiple priorities with professionalism and urgency.

What You Will Do (Key Responsibilities):

Administrative & Office Support

• Coordinate scheduling, meetings, and general administrative activities
• Support internal communication and follow-up across departments
• Maintain organization of shared documents, operational trackers, and records
• Assist with administrative workflows and day-to-day operational coordination
• Support leadership and departmental teams with administrative tasks as needed

Procurement & Inventory Support

• Coordinate ordering of consumables, office supplies, and operational materials
• Monitor inventory levels and proactively communicate low stock concerns
• Maintain accurate inventory tracking records and usage logs
• Communicate with vendors regarding orders, pricing, delivery timelines, and service needs
• Assist with procurement documentation and purchasing-related activities

Logistics Coordination

• Coordinate inbound and outbound shipments, including parcel and freight shipments
• Track deliveries and assist with resolving shipment delays or logistics-related issues
• Communicate shipment status updates and follow through with internal stakeholders
• Maintain shipment documentation and related records

Reporting & Operational Tracking

• Maintain and update operational trackers related to inventory, spend, shipments, and departmental activities
• Assist in preparing operational reports and summaries for leadership review
• Support SQDC board updates and daily/weekly operational metrics tracking
• Ensure reporting accuracy, organization, and timely updates

Cross-Department & Facility Support

• Serve as a support resource for operations, HR, security, and facilities-related needs
• Assist with coordination and follow-up on requests across departments
• Coordinate office and facility-related needs, including pantry supplies, cleanliness, and vendor services
• Work with facilities teams and external vendors, including CBRE and cleaning services
• Support maintenance of a clean, organized, and professional workplace environment
• Other responsibilities as assigned.

What You Bring (requirements):

• 2–3 years of administrative, office support, operations, procurement, logistics, or related experience preferred
• Strong organizational and multitasking abilities
• Excellent communication and follow-up skills
• High attention to detail and accuracy in data tracking and reporting
• Ability to work independently while effectively prioritizing competing tasks
• Proficiency in Microsoft Office Suite, including Excel, Outlook, Word, and PowerPoint
• Strong problem-solving and time management skills
• Experience supporting operational or facility-related activities preferredHigh attention to detail and commitment to data accuracy, consistency, and governance.
• Ability to handle sensitive operational and workforce data with discretion and professionalism.

What You Are as Our Administrative Assistant (Soft Skills):

• You are highly organized – able to manage multiple tasks, priorities, and follow-ups while keeping operations running smoothly and efficiently.

• You are a clear communicator – able to coordinate effectively across departments, vendors, and leadership teams with professionalism and responsiveness.
• You are detail-oriented – accuracy in documentation, tracking, scheduling, and operational support is non-negotiable for you.
• You are proactive – you anticipate needs, identify gaps, and take initiative to help solve problems before they escalate.
• You are dependable – team members can rely on you to follow through on tasks, requests, and commitments consistently.
• You are service-minded – you take pride in supporting internal teams and creating a positive, responsive support experience across the organization.
• You are calm under pressure – able to manage changing priorities, urgent requests, and fast-moving operational demands without losing focus or organization.
• You are adaptable – comfortable working in a dynamic environment where priorities and business needs can shift quickly.
• You are resourceful – you are willing to learn, troubleshoot, and assist wherever needed to support business operations.
• You are trustworthy – you handle sensitive business and operational information with professionalism, discretion, and integrity.
• You are team-focused – you collaborate effectively across functions and understand that strong operational support contributes to overall business success.

Work Environment

This role is based primarily at ReMarkets’ Greencastle, PA facility and is performed largely in an office and computer-based environment. This role operates within both office and operational environments inside a high-security electronics demanufacturing facility. Most days, the Administrative Assistant will spend the majority their time sitting at a workstation, working for extended periods of time using computers. However, the position also requires frequent collaboration with multiple departments and may involve regular movement throughout the facility to support operational needs in different projects.

Occasional, visits to the demanufacturing floor may be required. When present in production areas, the environment may include exposure to noise, moving equipment, forklifts, temperature variations, and industrial materials. Appropriate personal protective equipment (PPE) is required during these limited visits.

This role requires the ability to remain seated or standing for extended periods throughout the workday while frequently using computers, phones, and other office equipment. The position also requires regular movement throughout the facility to support operational and administrative needs, including walking between office and warehouse or production areas. The employee may occasionally be required to lift, carry, move, push, or pull office materials, packages, and supplies weighing up to 25 pounds. The role may involve bending, reaching, kneeling, and other routine physical movements associated with office and operational support activities.

Our organization does not discriminate, and prohibits discrimination and harassment against any employee or job applicant based on race, color, religion, gender, gender expression, sex, sexual orientation, age, marital status, national origin, disability, genetic information, pregnancy, military status, or any other protected characteristic as outlined by state, or local laws, in the process of hiring, retention, or the promotion of the employee.

Our organization participates in the E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization.