Payroll Director

We are seeking individuals with genuine empathy and patience to help care for our residents’ needs. Applicants must have a caring approach and be willing to care for the needs of patients and the team. Pillars for successful employment are work ethic, integrity, and competence.

We are currently seeking a Payroll Director.

Job Responsibilities and Duties:

• Lead, mentor, and develop a payroll team, ensuring high standards for accuracy, timeliness, and customer service.

• Establish, maintain, and enforce payroll policies, procedures, and internal controls across approximately 60 entities.

• Serve as the subject-matter expert on all payroll matters, including multi-state compliance, union pay rules, and healthcare-specific wage structures.

• Oversee end-to-end payroll operations in ADP Workforce Now for multiple pay frequencies, roles, and employee types.

• Ensure timely and accurate processing of all payroll elements, including wages, bonuses, reimbursements, deductions, garnishments, PTO, and holiday pay.

• Manage payroll calendars, workflow approvals, deadlines, and cutoff schedules to ensure seamless payroll cycles.

• Ensure full compliance with federal, state, and local wage and hour laws, DOL regulations, tax requirements, and union agreements.

• Oversee payroll tax registrations, filings, quarterly reports, and multi-jurisdictional tax setups.

• Monitor and audit employee classifications, overtime rules, shift differentials, and meal-break compliance.

• Conduct regular audits, variance analyses, and payroll reasonableness checks across all facilities.

• Develop dashboards and reporting tools to identify discrepancies, missing approvals, and compliance risks.

• Partner with Finance on month-end reporting, GL interfaces, payroll accruals, and reconciliations.

• Collaborate closely with HR on onboarding, terminations, benefits, timekeeping accuracy, and personnel changes.

• Support Finance and Operations with budgeting, labor analytics, and skilled nursing PPD metrics.

• Lead modernization and process-improvement initiatives to enhance payroll workflows, automation, and data integrity.

• Implement standardized procedures for data entry, approvals, audits, documentation, and internal controls.

• Support ADP configuration optimization and work with IT on system integrations with HRIS, timekeeping, and accounting systems.

Requirements:

• Bachelor’s degree in Accounting, Finance, HR, or related field, or equivalent experience.

• Minimum of 7 years of progressive payroll experience, including multi-state and multi-entity processing.

• Experience supervising a payroll team and leading high-volume payroll operations.

• Strong knowledge of DOL regulations, wage and hour rules, and payroll tax laws.

• Proficiency in ADP Workforce Now or similar enterprise-level payroll systems.

• Strong analytical skills, with the ability to identify anomalies and implement corrective actions.

• Excellent leadership, communication, and organizational abilities.

• High attention to detail and accuracy, with the ability to perform in a fast-paced environment.

• Proven ability to maintain confidentiality with sensitive payroll and employee information.

Preferred:

• Experience with union payroll, healthcare pay structures, shift-based staffing models, and multi-industry environments.

• Experience with tip-based roles, per-diem staffing, or complex classifications.

• CPP certification or equivalent credential.

• Experience supporting Finance with GL mapping, reconciliations, and payroll reporting.

• Background in process improvement or system implementation projects.

Benefits:

• Health Insurance

• Dental Insurance

• Disability Insurance

• Vision Insurance

• Employee Assistance Program

• 401(k)

• Life Insurance

• Paid Time Off

Additional Benefits:

• Telemedicine: $0 co-pay for telemedicine appointments, providing easy access to medical consultations from the comfort of your home.

• Unlimited Assistance: Receive unlimited support for legal, financial, childcare, elder care, and more—designed to support your personal and family well-being.

• Mayo Clinic Programs: Access exclusive programs from the Mayo Clinic, including resources for workouts, lifestyle, mental health, and diet to promote a balanced and healthy lifestyle.

These additional benefits are available to you without reducing your take-home pay!