What are the responsibilities and job description for the Executive Assistant position at Reinventing Geospatial, Inc. (RGi)?
Reinventing Geospatial (RGi) is a recognized leader in delivering advanced geospatial solutions for Defense, Intelligence, and Federal clients. We don’t simply fill roles, we build teams of high performers and leaders who drive immediate and lasting impact. Innovation is at the heart of everything we do, powered by people who thrive at the intersection of passion and performance. At RGi, you’ll collaborate with bold thinkers, contribute to cutting-edge solutions, and tackle meaningful challenges from day one.The Executive Administrative Assistant provides high-level support to the CEO/Founder and senior leadership team, ensuring the seamless and efficient operation of the executive office. This role manages complex scheduling, prepares executive communications and materials, and supports key strategic initiatives. Serving as a trusted liaison between the CEO, leadership, and internal and external stakeholders, the Assistant acts as a true extension of the CEO — managing communications, driving execution, and proactively anticipating needs across both professional and personal domains.Our culture is defined and anchored by three pillars:Energy: We bring passion, purpose, and urgency to our work.Edge: We take initiative, embrace growth, and step outside our comfort zone.Execution: We get things done smartly, decisively, and with real results.If you're the kind of person who leads with initiative, thrives in a fast-paced environment, and is eager to create real impact, we want you on our team.As an Executive Assistant you will:Manage a dynamic, complex calendar to ensure alignment of priorities and optimal use of the CEO’s time.Oversee all aspects of the CEO’s professional and personal schedule, including domestic and international travel, itineraries, meetings, family commitments, and business obligations.Provide comprehensive administrative support: correspondence, travel coordination, meeting preparation, reports, presentations, meals and lodging, and expense management.Capture meeting notes, track action items, and relay key information to ensure follow through and leadership alignment.Deliver regular updates on priorities, progress, and action items.Handle phone calls, emails, and written communications on behalf of the CEO with accuracy and professionalism.Take ownership of special projects and assist with personal planning as needed.Ask clarifying questions to ensure alignment and desired outcomes.Support planning and coordination of corporate events, office activities, and team offsites.Excel in fast paced, high pressure settings; adept at reading the room, adapting to shifting priorities and personalities, and maintaining composure to drive productive outcomes.Executive Assistant Qualifications:U.S. Citizenship required.Minimum of a high school diploma; bachelor’s degree preferred.At least 5 years of experience as an Executive Assistant, including experience supporting C-suite leaders.Exceptional verbal and written communication skills with the ability to be both personable and professional.Proven ability to maintain strict confidentiality, discretion, and sound judgment.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Strong organization, scheduling, and prioritization skills with impeccable attention to detail.Experience managing relationships with external vendors and consultants.Ability to manage multiple priorities and follow through on all commitments.Demonstrated traits of ownership, adaptability, emotional intelligence, versatility, conscientiousness, and a big picture mindset.Additional things we would like to see:Experience supporting executives in a government contracting or high security environment.Strong project coordination or operations support background.Skilled in event planning and logistics for meetings, offsites, or corporate functions.Proficiency with collaboration tools such as SharePoint, Zoom, Teams, or Slack.Demonstrated ability to anticipate needs and solve problems proactively.Excellent judgment, discretion, and emotional intelligence in handling sensitive matters.Positive, professional presence that contributes to a strong and engaged company culture.Who we are:Reinventing Geospatial, Inc. (RGi) is a fast-paced small business that has the environment and culture of a start-up, with the stability and benefits of a well-established firm. We solve complex problems within geospatial software development and national defense to make an Immediate Impact for our nation’s soldiers and analysts.We pride ourselves on giving employees an exceptional life experience, where creativity thrives, and challenges are simply part of the fun. We provide truly excellent benefits, including:· 100% paid employee healthcare & dental insurance· Paid parental leave· 401k with matching· Escalating vacation time· Referral bonuses· Tuition reimbursement· Professional development training· Free beverages and snacks· Weekly catered lunches and breakfast on Fridays Grow to be our next leader:At RGi, fostering a strong and organic corporate culture is paramount and serves as a compass on the decisions we make and how we operate the company. We believe our culture of camaraderie, innovation, and collaboration reflects the caliber of our employees and their dedication to the mission of providing quality software to our customers. As such, we want our employees to feel empowered to seek growth and leadership opportunities within the company and position us to maintain our culture as we grow. RGi provides opportunities, resources, training, and mentorship to all our employees to let them take control of their careers and become a leader or a crucial member of our company. If this is what you are looking for in a company, then you are what we are looking for in an employee.Reinventing Geospatial, Inc. is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, veteran status, disability, or any other protected class. U.S. Citizenship is required for all positions.We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
