What are the responsibilities and job description for the Executive Administrative Assistant for the Provost’s Office position at Reinhardt University?
Reinhardt University is currently accepting applications for an Executive Administrative Assistant for the Provost’s Office.
Position Summary:
Reinhardt University seeks an experienced Executive Administrative Assistant to serve in the Provost’s Office. Working somewhat independently in accordance with written policies, procedures, verbal instructions, and knowledge of administrative practices, this position is responsible for performing a variety of highly visible and confidential administrative and clerical duties which may involve, but are not limited to, tasks such as accurately collecting data and information, courteously attending to faculty, students, and visitors, creating and maintaining accurate and up-to-date files, procedures, workflows, and guidelines, organizing data and events, responding to requests for information in a timely and accurate manner, attentively coordinating schedules, meetings, and travel arrangements, providing accurate word processing, proof-reading, and data entry support, neatly copying materials, and promptly sending, receiving and distributing a variety of documents, supporting the provost in activities related to faculty, campus, community, and the board of trustees. This function may include work distribution, scheduling, training, answering questions, and/or assisting in solving moderately complex problems.
Minimum Education & Experience Requirements:
- Bachelor’s Degree in Business or related field required
- 3-5 years of senior administrative experience
- Computer literate with proficiency in Microsoft Office applications
- Capacity to communicate with high-level executives, volunteers, and campus constituents in a professional, respectful, and collaborative manner.
- Ability to prepare letters, memos, reports, etc. with a high degree of accuracy and neatness.
- Ability to work with attention to detail, especially when organizing meetings, events and coordinating schedules.
- Demonstrated ability to prioritize work assignments, solve complex problems, and resolve conflicts.
- Ability to manage time effectively and work on multiple complex assignments at one time.
- Demonstrated experience working with senior administrators, managing workplace demands of a high-profile office, and protecting the confidentiality of information shared.
- Comfortable working in a demanding, face-paced, and deadline-based environment.
- Demonstrated ability to work effectively with a team and with many diverse constituents.
Reinhardt University is an Equal Opportunity Employer (EOE/M/V/H/V).
Reinhardt University is an equal opportunity institution. The University respects the essential dignity of all individuals and is committed to providing equal access to and support for education and employment opportunities. Reinhardt does not discriminate in any of its policies, programs, or activities on the basis of race, color, age, culture, national origin, socioeconomic status, veteran’s status, gender, sexual orientation, genetic information, religious belief, physical (dis)ability, political affiliation, or any other basis protected by federal, state or local laws. All persons involved in the operations of the University are prohibited from engaging in such discrimination. Direct inquiries regarding the equal opportunity and non-discrimination policy to: Director of Human Resources, Reinhardt University, 7300 Reinhardt Circle, Waleska, GA 30183, 770-720-9146.
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