What are the responsibilities and job description for the Executive Assistant position at Reid Petroleum LLC?
Description
We are seeking an exceptional Executive Assistant to provide high-level support to a fast-moving President overseeing multiple high-stakes ventures across technology, investments, family office operations, and political initiatives.
This role requires absolute confidentiality, exceptional judgment, and the ability to anticipate needs before they arise. The ideal candidate is a strategic thinker, highly organized, and comfortable working in a dynamic, entrepreneurial environment.
Key Responsibilities
Executive Support
- Comprehensive inbox, communication, and workflow management
- Prepare correspondence, presentations, and social media content in the executive’s voice
- Expert-level calendar management across time zones and competing priorities
- Strategic scheduling to ensure optimal time allocation
Research & Analysis
- Conduct in-depth research on individuals, companies, market trends, and business opportunities
- Synthesize complex information into concise, actionable briefing materials
- Support competitive intelligence and opportunity assessments
Travel & Logistics
- Coordinate complex domestic and international travel
- Oversee logistics for meetings, events, and engagements
- Anticipate needs and ensure seamless execution of all travel and itineraries
Personal & Family Support
- Coordinate personal appointments and family-related matters
- Support gift selection and relationship management
- Integrate personal priorities into the professional schedule
Communications & Gatekeeping
- Filter and prioritize incoming requests and communications
- Protect executive time and ensure focus on top priorities
- Provide strategic responses and facilitate delegation
Benefits
We offer a comprehensive and competitive benefits package, including:
- Medical, Dental & Vision Insurance
- 401(k) with Company Match
- Profit Sharing
- Paid Time Off (PTO)
- Paid Holidays
- Everyday Fuel Discounts
- Company Paid Life Insurance
- Employee Assistance Program (EAP)
- Professional Development Opportunities
Requirements
Qualifications
Required Experience
- 5–10 years supporting executives in fast-paced, entrepreneurial environments
- Proven experience handling highly confidential and sensitive matters
- Demonstrated success supporting executives across multiple business ventures
Essential Attributes
- High emotional intelligence with a professional, positive demeanor
- Exceptional organizational skills with a strong bias toward action
- Results-oriented mindset with minimal bureaucracy
- Ability to remain flexible, composed, and resilient under pressure
- Outstanding written communication skills with the ability to capture executive voice and tone
- Advanced proficiency in Microsoft Office, AI/LLM tools, calendars, and email management systems
- Quick adoption of new technologies and ability to streamline workflows
Please include a cover letter with your application outlining why you believe you are a strong fit for this role, how your experience aligns with the responsibilities, and what specifically attracts you to this opportunity.
Salary : $25 - $30