What are the responsibilities and job description for the Executive Assistant position at Abnex?
About the role
We’re looking for a hands-on, resourceful, and highly organized Executive Assistant to support our CEO with daily administrative and organizational tasks.
This role is ideal for someone who thrives on bringing order and efficiency, enjoys variety, and takes satisfaction in keeping things running smoothly.
You’ll work closely with our CEO to help manage priorities, coordinate logistics, and make sure information and schedules flow seamlessly.
You’ll also lend support to other members of the leadership team when needed.
Key Responsibilities
- Manage the CEO’s calendar, schedule meetings, and coordinate travel logistics.
- Prepare and proofread correspondence, reports, and presentation materials.
- Handle email follow-ups, reminders, and basic communications.
- Support the coordination of internal meetings, events, and occasional board logistics.
- Track tasks, action items, and deadlines to ensure follow-through.
- Assist with general administrative and office-related needs.
- Provide occasional support to other members of the management team as required.
What we’re looking for
- 3–5 years of experience in an administrative or executive support role.
- Strong organizational skills, attention to detail, and ability to manage multiple priorities calmly.
- Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, SharePoint, OneDrive).
- Excellent communication and interpersonal skills — professional, approachable, and discreet.
- Adaptability and initiative — comfortable working with a leader who values independence but appreciates proactive support.
- English required; French is an asset.
- Must be authorized to work in the United States.
Compensation and Benefits
- Salary range: $60,000 – $70,000 USD annually (depending on experience)
- Comprehensive benefits package including health insurance and retirement plan
Why Join Us
At Abnex, you’ll find a collaborative and growing environment where your ability to organize, anticipate, and simplify makes a tangible difference every day. This is a great fit for someone who enjoys being the go-to person — creating calm, structure, and reliability behind the scenes.
Salary : $60,000 - $70,000