Facilities Manager

Position Summary

The Facilities Manager develops and manages an effective program to operate, maintain,

monitor, secure and upgrade the District’s real estate portfolio to achieve optimal

conditions for staff and students.

Essential Functions

The job description is illustrative and not a complete itemization of all duties and

responsibilities of the position.

⎼ Utilizes both in-house staff and outside vendors to safely and effectively deliver a

wide variety of building services including routine maintenance, cleaning, repair

and upgrades, renovations, and required testing/inspections.

⎼ Deploys knowledge of best practices, methods, and procedures to operate,

maintain and upgrade equipment, building systems, and landscaping/site

elements, including HVAC and controls, fire & life safety, security, plumbing, and

electrical.

⎼ Manages all phases of various types of construction and capital improvement

projects,

⎼ Develops scope for all required services, products, and project work and obtains

pricing from contractors or initiates public Requests for Proposals/Invitation to Bid

processes.

⎼ Advises District senior leadership on ideal procurement methods for facilities

projects.

⎼ Writes moderately technical specifications and clearly articulates procurement

intentions, as well as administers a selection process using quantitative and

qualitative metrics to ensure best value.

⎼ Performs regular inspections to ensure district facilities support a safe and quality

educational experience.

⎼ Develops policies and procedures for departmental functions and compliance with

inspection/testing regulations and requirements.

⎼ Coordinates with Town Building Officials, Fire Marshal and other Town / State

departments to ensure adherence to applicable codes and standards and oversees

any inspections.

⎼ Supports grant applications to secure state funding through the Connecticut

Department of Administrative Services Office of Grant Administrations and

Review, and identifies grant opportunities thorough other agencies and supports

the grant development process. Administers department-specific grant programs.

⎼ Consults with Human Resources on such personnel actions as hiring, termination,

and discipline, and leads the hiring process as applicable to a variety of personnel

levels.

⎼ Administers collective bargaining agreements and serves as a step in the

disciplinary process to resolve labor issues at the lowest possible level.

⎼ Prepares and manages the department’s operating budget by continually tracking,

analyzing, and forecasting throughout the year.

⎼ Manages the district’s work order/asset management system and promotes and

supports use of the system by all district employees.

⎼ Manages staff during critical storm events and emergencies. Responds after-hours

as necessary to provide troubleshooting support and situational management.

⎼ Assigns, trains, motivates and manages the facilities department’s maintenance,

custodial, security, and administrative staff.

⎼ Participates in regional and state safety/security meetings and, implements best

practices through management of building-based safety and security teams, and

manages the District’s safety committee.

⎼ Exercises judgment in administering and implementing departmental functions

and is responsible for maintaining and improving upon the efficiency and

effectiveness of all areas under his/her direction and control.

⎼ Works with building administrators on a regular basis to ensure delivery of

departmental services meets the needs of the building occupants.

⎼ Manages the District’s Asbestos management plan and serves as the District’s

“AHERA Designated Person”

⎼ Drafts reports and updates for BOE and subcommittee meetings and attends as

needed.

The Facilities Manager employee must be able to:

⎼ Maintain a stationary position to operate a computer, printer, telephone, and

other desktop equipment.

⎼ Attend meetings and in-services as required

⎼ Lift, push, and/or pull 50 pounds

⎼ Promote good public relations through personal appearance, attitude, and

conversation

⎼ Report all cases of suspected child abuse to appropriate school personnel and

proper government authority

Required Knowledge, Skills, and Abilities

May be representative, but not all-inclusive of those associated with the position.

⎼ Effective oral and written communication skills.

⎼ Ability to adapt to changing priorities and to acquire knowledge quickly and

effectively.

⎼ Ability to exercise good judgment, establish priorities, and work independently.

⎼ Ability to effectively use technology platforms and systems such as building

automation, work order management, Microsoft Office products, Google suite,

Apple products, etc

⎼ Ability to maintain positive working relationships with team members and school

staff.

⎼ Knowledge and training in asbestos hazard awareness and general OSHA and

safety principles.

⎼ Well-rounded operational knowledge of building systems, infrastructure, staffing

structures, project workflow and budgeting/financial management.

⎼ Ability to work independently and oversee projects through all phases.

⎼ Ability to read, review, and interpret basic building blueprints and plans and

specifications developed by consulting architects and engineers.

⎼ Ability to successfully liaison with local and State authorities.

⎼ Ability to read and interpret documents such as safety rules, operating and

maintenance instructions, and procedure manuals

⎼ Ability to write routine reports and correspondence and to apply common sense

understanding to carry out instructions furnished in written, oral, or diagram form

Supervisory Requirements

Supervises maintenance, custodial, security, and administrative staff.

Education and Experience

⎼ HS Diploma or equivalent. Bachelor’s Degree in engineering, business

management, construction management, architecture, or related field preferred

⎼ At least 5 years of managerial experience in building operations, facilities

management, property management, construction project management, or

related field.

⎼ Must possess a valid CT driver’s license

Certification

- None

Background Check

The Facilities Manager must submit to a satisfactory

⎼ CT Department of Children and Families background check.

⎼ State and national criminal history record check.

Documents necessary to complete the checks must be submitted within 10 days of hire.

Work Year

This is a 12-month position.

Exempt/ Non-Exempt

This position is exempt and unaffiliated.

Reporting Responsibility

The Facilities Manager is evaluated by the Director of Finance and Operations.

Consistent with the Americans with Disabilities Act (ADA) and Connecticut law, it is the

policy of Regional School District 17 to provide reasonable accommodation when

requested by a qualified applicant or employee with a disability, unless such

accommodation would cause an undue hardship.

Job Types: Full-time, Contract

Pay: $100,000.00 - $130,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience level:

• 5 years

Schedule:

• 8 hour shift

Work setting:

• In-person
• Public school

Experience:

• Maintenance: 5 years (Required)

License/Certification:

• Driver's License (Preferred)

Ability to Commute:

• Higganum, CT 06441 (Required)

Ability to Relocate:

• Higganum, CT 06441: Relocate before starting work (Required)

Work Location: In person

Salary : $100,000 - $130,000