Financial Manager

• Full Accounting Cycle Management:Lead and execute the complete accounting cycle, ensuring meticulous transaction recording, ledger integrity, and accurate processing of both financial records and corporate statements.
• Month-End & Year-End Closing: Take full ownership of the timely and accurate execution of month-end and year-end closing processes, including journal entries, adjusting balances, and comprehensive reporting.
• Contract & Budget Compliance:Manage programmatic contracts to ensure strict alignment with budgetary restrictions; prepare and submit timely reimbursement invoices and compliance documents to funding partners.
• Financial Oversight & Strategy:Partner closely with the CEO on financial forecasting, programmatic strategy, and long-term organizational sustainability; proactively flag potential deficits or shortfalls.
• Budget Development: Take ownership of building the agency's annual and semi-annual budgets, finalizing drafts with the CEO for Board of Directors review.
• Fundraising Budget Planning:Partner with operational teams to assist in budget planning for fundraising activities, explicitly developing cost structures and financial budgets associated with proposed scopes of work.
• Banking & Reconciliations: Govern the security and usage of organizational banking accounts, lines of credit, and corporate credit cards; manage full-cycle Accounts Payable/Receivable and monthly ledger reconciliations.
• Audits & Tax Reporting: Serve as the chief liaison for programmatic reviews and audits from public or private agencies; manage the end-to-end process with external CPAs to complete independent audits and the annual Form 990.
• HR & Payroll Administration: Direct human resources operations via ADP systems (onboarding, benefits, insurance tracking, timecard oversight); process semimonthly payroll and execute annual tax forms (W-2s and 1099s).
• System Management: Utilize QuickBooks and advanced Excel models to consistently track fixed assets, ledger distributions, banking controls, and overall agency financial standing.
• External Representation: Arrange and attend meetings with external financial representatives and funding partners, serving as the official fiscal face of VACCEB.

Qualifications

• Education: Bachelor’s degree in Accounting, Finance, or a related field required.
• Experience: 3 years of progressive accounting experience, ideally in a non-profit setup or dealing with strict contract fund accounting.
• Technical Proficiency: High proficiency in QuickBooks and expert-level Excel capability is required.
• Payroll Systems: Solid background managing full-cycle payroll, employee benefits, and timecard tracking through ADP service suites.

How to Apply

Please send resume and cover letter