Supervisor, Trauma Registry

A Brief Overview

This role leads the Trauma Registry Analyst team and oversees the accurate collection, abstraction, coding,

analysis, and reporting of clinical data for all trauma records that meet inclusion criteria. The supervisor ensures

records are coded accurately using ICD-10 and AIS standards and that required data are organized, validated,

and submitted to authorized end users and third-party registries. This role supports the Level I Trauma Center's

designations in Tennessee, Mississippi, and Arkansas; American College of Surgeons verification; and

participation in the National Trauma Data Bank (NTDB) and Trauma Quality Improvement Program (TQIP) by

ensuring timely submissions during each call-for-data period. The supervisor models behavior consistent with

Regional One Health's vision statement.

What you will do

• Participates, in conjunction with the Trauma Registry Analyst, in directing and performing all functions
  
  

related to maintaining the trauma registry database, including the identification of trauma patients,

collection of data from multiple electronic sources and medical records, and accurate data entry.

• Reviews medical records and charts as part of Inter Rater Reliability (IRR) audits to accurately abstract
  
  

and record registry data, ensuring compliance with established registry standards and guidelines.

• Maintains accuracy of the trauma database through validation, hardware and software maintenance and
  
  

upgrades, data dictionary changes and regular backups.

• Protects and maintains confidentiality of patient data maintained within the registry. Release registry
  
  

information only to authorized persons, in accordance with departmental policies, HIPAA/ compliance

policies and procedures.

• Ensures trauma registry analysts meet all data collection and submission requirements in accordance
  
  

with State and National Trauma Databank standards and reporting guidelines.

• Directs daily workflow processes while continually assessing workflow procedures for maximum
  
  

efficiency.

• Leads the strategic planning and implementation of new or revised information technology, including
  
  

import functions, interfacing tools, application systems, and automation for the trauma database.

• Supervises the day to day activities of assigned Trauma Registry staff to include participation in
  
  

performance reviews in collaboration with the Trauma Program Manager.

• Confers and work collaboratively with medical/hospital staff, HIM department, EMS services, referring
  
  

facilities and other external data sources in compliance with iRESPECT standards and promoting

patient/customer satisfaction to implement registry activities.

• Coordinates all trauma registry database related responsibilities during a trauma center
  
  

designation/verification visit. Includes participation in PRQ preparation, chart selection, and chart

preparation.

• Functions as a regional, state and national resource in the management of a trauma database and also
  
  

participates in collaborative State projects. Maintains personally required CEUs for certifications annually

as required by ACS and or states. Maintains records of required CEUs of the Trauma Registry staff as

required by ACS and or states.

• Supervises adherence to hospital policies and procedures and standards through observation, medical
  
  

record review, staff feedbacks and other appropriate sources.