Supervisor, Trauma Registry (6810)

A Brief Overview
This role leads the Trauma Registry Analyst team and oversees the accurate collection, abstraction, coding,
analysis, and reporting of clinical data for all trauma records that meet inclusion criteria. The supervisor ensures
records are coded accurately using ICD-10 and AIS standards and that required data are organized, validated,
and submitted to authorized end users and third-party registries. This role supports the Level I Trauma Center's
designations in Tennessee, Mississippi, and Arkansas; American College of Surgeons verification; and
participation in the National Trauma Data Bank (NTDB) and Trauma Quality Improvement Program (TQIP) by
ensuring timely submissions during each call-for-data period. The supervisor models behavior consistent with
Regional One Health's vision statement.
What you will do
• Participates, in conjunction with the Trauma Registry Analyst, in directing and performing all functions
related to maintaining the trauma registry database, including the identification of trauma patients,
collection of data from multiple electronic sources and medical records, and accurate data entry.
• Reviews medical records and charts as part of Inter Rater Reliability (IRR) audits to accurately abstract
and record registry data, ensuring compliance with established registry standards and guidelines.
• Maintains accuracy of the trauma database through validation, hardware and software maintenance and
upgrades, data dictionary changes and regular backups.
• Protects and maintains confidentiality of patient data maintained within the registry. Release registry
information only to authorized persons, in accordance with departmental policies, HIPAA/ compliance
policies and procedures.
• Ensures trauma registry analysts meet all data collection and submission requirements in accordance
with State and National Trauma Databank standards and reporting guidelines.
• Directs daily workflow processes while continually assessing workflow procedures for maximum
efficiency.
• Leads the strategic planning and implementation of new or revised information technology, including
import functions, interfacing tools, application systems, and automation for the trauma database.
• Supervises the day to day activities of assigned Trauma Registry staff to include participation in
performance reviews in collaboration with the Trauma Program Manager.
• Confers and work collaboratively with medical/hospital staff, HIM department, EMS services, referring
facilities and other external data sources in compliance with iRESPECT standards and promoting
patient/customer satisfaction to implement registry activities.
• Coordinates all trauma registry database related responsibilities during a trauma center
designation/verification visit. Includes participation in PRQ preparation, chart selection, and chart
preparation.
• Functions as a regional, state and national resource in the management of a trauma database and also
participates in collaborative State projects. Maintains personally required CEUs for certifications annually
as required by ACS and or states. Maintains records of required CEUs of the Trauma Registry staff as
required by ACS and or states.
• Supervises adherence to hospital policies and procedures and standards through observation, medical
record review, staff feedbacks and other appropriate sources.

Qualifications
• Undergraduate degree in Health Information Management; Computer Science (with healthcare
experience), Nursing, or related field Required and
• Completed an approved 8 hour Trauma Registry course Required and
• Current in most recent version of AAAM’s AIS course Required and
• Current ICD-10 course or refresher within 5 years Required
• CSTR - Certified Specialist Trauma Registry ATS within 1 Year Required and
• CAISS – Certified Abbreviated Injury Scale Specialist (AAAM) within 18 Months within 1-1/2 Yrs Required
and
• RHIT - Registered Health Information Technician Upon Hire Preferred
• Minimum 3 years experience in trauma date base coding/abstraction i.e. DI's, V7 Collector or,
ImageTrend Required
• Previous research experience Preferred
• Reporting writing experience with DI Report Writer, or ImageTrend Preferred
Physical Demands
• Standing - Occasionally
• Walking - Occasionally
• Sitting - Constantly
• Lifting - Rarely
• Carrying - Rarely
• Pushing - Rarely
• Pulling - Rarely
• Climbing - Rarely
• Balancing - Rarely
• Stooping - Rarely
• Kneeling - Rarely
• Crouching - Rarely
• Crawling - Rarely
• Reaching - Rarely
• Handling - Occasionally
• Grasping - Occasionally
• Feeling - Rarely
• Talking - Constantly
• Hearing - Constantly
• Repetitive Motions - Frequently
• Eye/Hand/Foot Coordination - Frequently