What are the responsibilities and job description for the Payroll Specialist position at Regional Food Bank of Northeastern NY?
Key responsibilities include collecting and verifying timecards, ensuring accurate entry of time and attendance data into the payroll system, resolving discrepancies, and reconciling all timecard issues before payroll processing. The payroll specialist must effectively resolve complex timekeeping issues by researching problems, contracting employees for resolution, and collaborating closely with the Human Resources department to ensure that all new hires, separations, and other employee changes are entered and updated into payroll prior to payroll processing. must have practical knowledge and experience in Pre and Post payroll reports, such as, timecard exception reports, unused deductions, payroll register, statistical summary and labor distribution reports.
Education and Experience:
High school diploma or equivalent required. Associates degree in related field is preferred.
Minimum three years of experience in payroll process with increasing responsibility.
Duties/Responsibilities:
Enters, maintain, and/or processes information in the payroll system; information may include employee's hourly rates, salaries, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes and other information.
Ensures proper processing of payroll deduction for taxes, benefits, and other deductions
Respond to employee questions regarding payroll and other human resources related matter
Assist new hire with HRIS onboarding and payroll App
Support the Benefit leave and payroll manager as needed
Reconciles payroll to the general ledger and monthly bank statements
Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge
Records and processes federal and state payroll tax deposits
Reconciles benefit invoices
Update spreadsheets
Complete accurate and timely maintenance and auditing of master file, payoll-related transactions, payroll processing and delivery
Process incoming paperwork or documentation such as status changes, garnishments, or employee and field-initiated requests
Prepare audit reports and escalate overpayments and recoveries.
Assist with the process required to fund payroll-related deductions
Research, check, and correct employee data in the payroll system delivering a high level of quality customer service. Works with department members, management and employees to identify issues and achieve timely resolutions
Gather and analyze data to identify and solve complex problems that arise with little or no precedent
Knowledge, Skills and Abilities:
Excellent organizational skills and attention to detail
Proficient with Microsoft Office Suite
Proficient with or the ability to quickly learn payroll and HRIS software
Knowledge of payroll processes including data entry, pay calculations, tax and benefits, geographical location taxation rules, wage and hour laws, etc. preferred. Third-party payroll vendor and HRIS system experience desired
Excellent communication skills
Ability to use query and report generation tools
Regional Food Bank is committed to providing a workplace free from discrimination or harassment. We expect every member of the Food Bank to do their part to cultivate and maintain an environment where everyone has the opportunity to feel included, and is afforded the respect and dignity they deserve. The Regional Food Bank complies with all federal, state, and local equal employment opportunity laws. Decisions related to hiring, compensating, training, evaluating performance, or terminating are made fairly, and we provide equal employment opportunities to all qualified candidates and employees.