Ad Ops Specialist

Title: AD OPERATIONS SPECIALIST

Location: West Hollywood, CA (In-office)

Overview - Regency Outdoor Advertising is a premier out-of-home advertising company with over 50 years of experience in the Los Angeles market.We operate a network of 250 premium billboard locations across Los Angeles County, including some of the most visible and high-traffic placements in the city. Our inventory supports campaigns for major brands across sports, tech, fashion, entertainment, and legal industries. Many of the ads you see across LA are placed and managed by our team.Our office is based in the heart of West Hollywood, where we operate a fast-paced, high-performance environment focused on execution, growth, and long-term relationships.This role offers a unique opportunity to work inside a core part of the advertising industry, gain exposure to real campaigns and major clients, and build skills in operations, sales systems, and business execution.

You won’t just be supporting the business. You’ll be directly contributing to campaigns that are seen by millions of people every day.

Why This Role Matters

This is not just an admin role.

You will be:

• A core part of the revenue engine

• Supporting real campaigns across Los Angeles

• Working closely with leadership and decision-makers

• Building skills in operations, sales systems, and execution

As the company grows, this role has a clear path into:

• Ad Operations Manager

• Operations leadership

• Broader business roles

Key Responsibilities1. Deal Intake & CRM Management

• Create and manage deals in Pipedrive

• Ensure all deal information is accurate and complete

• Maintain a clean, organized pipeline

2. RFP Processing

• Review and process incoming RFPs quickly

• Input key details (client, market, timing, etc.)

• Ensure deals are properly logged and visible

3. Pipeline Support

• Track deal progress and update records

• Ensure all deals have clear next steps

• Support overall pipeline visibility

4. Campaign Execution Support

• Assist with coordination of campaign launches

• Support posting schedules and tracking

• Help ensure campaigns go live accurately and on time

5. Team Coordination

• Work closely with Ad Ops leadership

• Support communication between sales and operations

• Help ensure smooth handoffs across teams

6. Quality Control & Accuracy

• Double-check data, details, and timelines

• Identify missing or incorrect information

• Maintain a high standard of precision

What We’re Looking For

• Highly organized and detail-oriented

• Strong sense of ownership and accountability

• Able to move quickly without sacrificing accuracy

• Comfortable working in a fast-paced environment

• Strong communication skills

• Experience with CRM systems

Compensation

• Competitive salary (based on experience)

• Opportunity for growth and advancement

Pay: $70,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $70,000