What are the responsibilities and job description for the Receptionist / Office Assistant position at Refrigeration Systems Construction & Service Company?
The Receptionist/Office Assistant is the first point of contact for RSCS and plays a key role in keeping the office running smoothly. This position supports our team and executive leadership by providing friendly customer service, handling administrative tasks, and maintaining a clean, professional office environment. The ideal candidate is organized, detail-oriented, and able to juggle multiple priorities while meeting deadlines.
Key Responsibilities
Requirements
Qualifications
Health insurance
Dental insurance
Vision insurance
Life insurance
Paid time off
Matching 401(k)
Paid holidays and paid vacation
Key Responsibilities
- Answer and route incoming phone calls with professionalism
- Greet visitors and assist with basic questions and direction
- Support the office team with administrative tasks as needed
- Manage office supplies and help keep common areas clean and organized
- Assist with scheduling, filing, scanning, and document organization
- Help support executive leadership with day-to-day requests as assigned
Requirements
Qualifications
- Strong communication and customer service skills
- Organized, dependable, and able to manage time effectively
- Comfortable multitasking and shifting priorities throughout the day
- Detail-oriented with a focus on accuracy and follow-through
- Previous receptionist or administrative experience is a plus
- Basic computer skills: proficiency in Microsoft Office required
- QuickBooks experience required