What are the responsibilities and job description for the Accounts Payable Analyst position at Refrigerated Solutions Group?
Accounts Payable Analyst
Reports To: Corporate Controller
Location: New Albany, MS
Employment Type: Full Time
Company
Refrigerated Solutions Group (RSG: Norlake and Master-Bilt) is a leader in the design and manufacturing of quality commercial refrigeration products. With its dedication and commitment to providing the best customer service and high-quality product lines, RSG is one of the most respected names in the commercial refrigeration industry.
Opportunity Summary
We are seeking a detail-oriented and reliable Accounts Payable Analyst to support the day-to-day execution of our accounts payable function. This role plays a critical part in ensuring timely and accurate processing of invoices, maintaining strong vendor relationships, and supporting the integrity of our financial operations.
The ideal candidate thrives in a fast-paced environment, takes pride in accuracy and organization, and is motivated to continuously improve processes and systems.
What RSG Has to Offer
• A collaborative, team-oriented work environment
• Opportunities to contribute to process improvements and operational efficiency
• Competitive compensation and benefits package
• Stability and growth within a respected manufacturing organization
Essential Responsibilities
Accounts Payable Processing
- Review, code, and enter invoices into DocuWare and the accounting system
- Process weekly payments by ACH, check, wire transfer, and credit card and submit bank files
- Perform 3-way matching (purchase order, receipt, and invoice) to ensure accuracy and compliance
- Apply appropriate sales and use tax to invoice.
- Process approved invoices for weekly payment runs
Approvals & Compliance
- Ensure proper approvals are obtained prior to vouchering invoice.
- Download global warranties
- Maintain compliance with internal controls, policies, and procedures
- Accurately voucher approved invoices and freight invoices
Vendor & Payment Support
• Request and maintain W-9 documentation for new vendors
• Reconcile vendor statements and investigate discrepancies
Collaboration & Month-End Close
• Partner with Operations Accounting to support month-end A/P balance reconciliation
• Collaborate with Cash Applications on customer reimbursements and intercompany transactions
Process Improvement & Audit Support
• Identify opportunities to streamline and improve accounts payable processes
• Support internal and external audit requests by providing documentation and analysis
Qualifications
• Associate’s degree in Accounting or related field, or equivalent experience (2–5 years in accounts payable or similar role)
• Strong proficiency in Microsoft Excel
• Working knowledge of Microsoft Office Suite (Word, Outlook, PowerPoint)
• Experience with ERP systems and document management tools (e.g., DocuWare) preferred
• Understanding of accounts payable processes and sales/use tax regulations
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities in a deadline-driven environment
What Will Set You Apart
• Experience working in a manufacturing or high-volume invoice environment
• Experience supporting audits or process improvement initiatives
Who You Are
• Detail-oriented and highly organized, with a commitment to accuracy
• A dependable team player who follows through on commitments
• A proactive problem solver who takes initiative to resolve discrepancies
• Comfortable working with systems and adapting to new tools and processes
• Collaborative and service-oriented, with strong communication skills
• Driven to improve processes and contribute to a more efficient workflow
RSG is an EEO employer as defined by the EEOC.