Payroll and Benefits Manager

Who are we?                                                          

At Reeder General Contractors, we are driven by a clear mission: to provide opportunity and add value to the lives of the people we work with. We accomplish this by delivering purpose-driven construction services rooted in a safety-first approach, servant leadership, family values, and an unwavering commitment to excellence. Simply put, our mission is to Make People Better—our employees, our partners, and the communities we serve.

Why This Role Exists

Payroll is REEDER's largest recurring cash outflow and a direct input to job cost, WIP, and quarterly financials. This position consolidates payroll, labor cost allocation, and benefits administration under one accountable person.

Core Responsibilities

Payroll Ownership (50%)

• Own end-to-end multi-state payroll processing, funding, and reconciliation for all employees.
• Maintain payroll master data in BambooHR and the accounting system; own the integration between them.
• Own payroll tax deposits, quarterly 941s, state filings, W-2s, and year-end close.
• Own certified payroll, prevailing wage, and Davis-Bacon reporting for public work.
• Maintain payroll controls: segregation of duties, approval routing, off-cycle and change documentation.

Job Cost & Labor Allocation (20%)

• Allocate labor, burden, and payroll-driven overhead to jobs and cost codes each cycle.
• Reconcile labor cost between payroll, job cost, and the general ledger before close.
• Deliver payroll and burden inputs to month-end and quarter-end close on a published calendar.
• Support workers' comp audits, general liability audits, and union or agency reporting.

Benefits Administration (20%)

• Administer health, dental, vision, life, disability, and 401(k) day to day; own enrollments, changes, and terminations.
• Support HR through open enrollment and insurance renewals; own the census, cost modeling, and carrier data.
• Reconcile all benefit invoices to payroll deductions monthly and resolve variances.
• Own 401(k) funding, census, and annual audit or 5500 support.
• Maintain ACA, COBRA, FMLA, and leave tracking compliance.

Compensation Governance & Executive Plans (10%)

• Maintain the compensation band structure and keep employee placement current.
• Administer the bonus program: eligibility, calculation, cadence, funding, and payout.
• Support the CEO on compensation strategy, market benchmarking, and band adjustments.
• Administer the executive phantom stock plan: participant records, valuation inputs, vesting schedules, statements, and payout tracking under CEO and Controller direction.
• Maintain confidentiality and documentation standards for all executive compensation records.

Required Qualifications

• 5 years payroll experience, with at least 2 years owning full-cycle payroll.
• Multi-state payroll and payroll tax compliance experience.
• Working knowledge of benefits administration and 401(k) plan operations.
• Proficiency in payroll and HRIS platforms; BambooHR experience preferred.
• Advanced Excel; comfortable reconciling to a general ledger.
• Demonstrated discretion with confidential compensation data.

Preferred Qualifications

• Construction or project-based industry experience.
• Certified payroll and prevailing wage reporting experience.
• CPP (Certified Payroll Professional) or SHRM-CP / CEBS.
• Experience supporting month-end and quarter-end close.

Our Core Values

Safety

We lead with a safety-first approach in everything we do. Safety is a core value embedded into every decision, jobsite, and interaction.

Servant Leadership

We lead by example, serve first, stay humble, take responsibility, and put people first. We are accountable and committed to developing others.

Family

We operate as one team built on unity, trust, support, and accountability. Strong relationships create strong results.

Commitment to Excellence

We execute with discipline and consistency. We take pride in our work, pursue continuous improvement, take ownership, and protect the reputation we have worked hard to build.

Working Environment

• Normal office environment
• Frequent activity: Sitting, Viewing Computer Screen
  
  

REEDER General Contractors is committed to providing a workplace free from discrimination or harassment. We expect every member of the REEDER community to do their part to cultivate and maintain an environment where everyone has the opportunity to feel included, and is afforded the respect and dignity they deserve.

Decisions related to hiring, compensating, training, evaluating performance, or terminating are made fairly, and we provide equal employment opportunities to all qualified candidates and employees. We examine our unconscious biases and take responsibility for always striving to create an inclusive environment that makes every employee and candidate feel welcome.