Project Coordinator

Redmont Talent Partners is sourcing candidates for a Birmingham, AL based Healthcare Commercial Real estate company looking to hire a Project Coordinator to join their growing team.

Position Summary

The Project Coordinator provides comprehensive administrative, operational, and project-related support to the project team(s). The ideal candidate is highly organized, process-oriented, and comfortable multitasking among varying clients, teams, and responsibilities. This position plays a key part in upholding the company standards across projects and clients.

Key Responsibilities

• Provide day-to-day administrative support to project management teams
• Maintain project files, logs, and systems to support project documentation, submittals, and

closeouts

• Track project milestones, deliverables, and deadlines; proactively follow up with team members to ensure completion
• Assist with obtaining insurance, permits, licenses, and jobsite mobilization
• Aid in the preparation of reports and other materials for monthly meetings
• Coordinate meetings, prepare agendas, and document/distribute meeting minutes with action items
• Route all contracts, purchase orders, and change orders through the appropriate systems and processes
• Support month-end activities, such as compiling dashboards, stakeholder reports, purchase order reconciliation, etc.
• Prepare, distribute, and manage closeout documentation required by contract
• Review payment applications and communicate with vendors on status and issues
• Support budget tracking, invoice processing, and financial reporting activities
• Other duties as assigned

Qualifications

• Bachelor’s degree preferred
• 2–4 years of experience as an administrative assistant, project coordinator or similar, preferably within the construction industry
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Teams, SharePoint); familiarity with project management and financial platforms, such as Strata, eBuilder, YOGA, Lawson, or Deltek Vantagepoint, a bonus
• Strong organizational skills with the ability to manage multiple concurrent priorities, track

commitments across a team, and follow through without being prompted

• Excellent written communication skills; ability to draft professional correspondence, summaries, and reports