Administrative Assistant - Commercial

Job Title: Commercial Administrative AssistantCompany: Red Tail CommercialLocation: Corporate Office, 2082 Michelson Drive, Irvine, California 92612Employment Type: Full-TimeSupervisor: Property ManagerBenefitsWe offer a competitive compensation package, including:Paid time off (vacation and sick leave)Company-paid holidaysEmployee discountsOpportunities for professional development and growthPosition SummaryThe Commercial Administrative Assistant supports the day-to-day operations of a commercial property, providing administrative assistance and ensuring smooth building management. This role is primarily in-office, requiring approximately 8 hours per day, and includes tenant relations, administrative support, and coordination of building services.Key ResponsibilitiesTenant Relations: Serve as the primary point of contact for commercial tenants, addressing questions and resolving issues.Front Desk Reception: Greet tenants, guests, and vendors; manage reception duties.Mail & Deliveries: Handle tenant mail and packages, ensuring timely and accurate distribution.Phone Handling: Answer and route calls professionally and efficiently.Kitchen & Supply Management: Maintain kitchen areas and order necessary supplies.Conference Room Management: Coordinate conference room and office reservations.Invoice Processing: Review and process invoices for timely payment.Rent Payment Posting: Post executive suite rent payments to appropriate ledgers.Maintenance Support: Assist with tenant work orders and help resolve issues as needed.Parking Validation Management: Support management of tenant parking validations.Marketing Support: Assist with building marketing initiatives and communication efforts.Administrative Support: Provide general administrative support, including filing, correspondence, and recordkeeping.Essential FunctionsManage multiple administrative tasks while maintaining attention to detail.Deliver exceptional customer service and respond to tenant needs professionally.Communicate clearly with tenants, vendors, and team members.Demonstrate strong organizational, time management, and problem-solving skills.Coordinate priorities in a fast-paced environment.Special RequirementsPhysical DemandsRegularly required to sit, stand, walk, talk, hear, and use hands, arms, back, and legs.Occasional climbing may be required.Must have close, distance, and color vision, depth perception, and ability to adjust focus.Must detect auditory and visual alarms.Flexible hours may include nights, weekends, or holidays for special events or emergencies.Attendance/TravelConsistent attendance and participation at company functions and events is required.May require occasional on-call after-hours support.QualificationsEducationHigh school diploma or equivalent required.ExperienceMinimum of 2 years of administrative assistant experience, preferably in property management or a commercial office setting.Computer SkillsBasic to intermediate proficiency in MS Word, Excel, and Outlook.General internet and computer usage proficiency.Other SkillsStrong organizational, administrative, and time management skills.Ability to handle high-volume tasks with accuracy and attention to detail.Strong customer service and communication skills.Basic mathematical proficiency for processing invoices and posting payments.Learning & DevelopmentCommitment to ongoing professional growth through company-sponsored programs.Red Tail Residential LLC. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.#RTR

Salary : $19 - $26