What are the responsibilities and job description for the Staff Accountant position at Red Oak Technologies?
Staff Accountant
Location: San Jose (near airport). In office
About Us
We’re a fast-moving boutique staffing firm that helps connect top engineering and product talent with high-growth companies. We work like a startup: small team, high energy, and lots of ownership.
The Role
We’re looking for a Staff Accountant to manage Accounts Payable, Accounts Receivable, day-to-day cash flow and keep our finances running smoothly. You’ll handle vendor payments, contractor payables, invoicing, and collections, while partnering with leadership to improve margins and reduce DSO.
Responsibilities
- Full-cycle AP: vendor onboarding, invoice processing, approvals, and weekly payments.
- Contractor invoice and expense processing, including timesheet and rate validation.
- Credit card and employee expense reconciliations.
- Client invoicing (weekly/bi-weekly/monthly) and portal submissions (Fieldglass, Beeline, VNDLY, Workday).
- Cash application, collections, and AR aging management.
- Support month-end close: accruals, reconciliations, and reporting.
- Help refine processes and implement automation
What We’re Looking For
- 3 years of AP/AR experience; staffing or professional services background a plus.
- Strong Excel/Google Sheets skills (vlookups/xlookup, pivots).
- Experience with QuickBooks Online; Tipalti and VMS systems a plus.
- Detail-oriented, organized, and able to thrive in a fast-paced environment.
- Strong communicator who can work well with vendors, clients, and internal teams.
What Success Looks Like
- Clean, on-time payables and accurate billing.
- DSO trending down; minimal AR over 60 days.
- Smooth reconciliations and cash applications.
- Clear SOPs and simple dashboards that leadership can rely on.