Operations Administrator

Department: Finance

Location: New York

Compensation: $65,000 - $75,000 / year

Description

About the CompanyBeech Hill Securities, Inc. is an SEC-registered broker-dealer and a member of FINRA and SIPC. The firm clears transactions and custodies client assets through Pershing LLC, a subsidiary of The Bank of New York Mellon Corporation, a global leader in clearing and custody solutions.

Through experienced financial services professionals and strategic partnerships, Beech Hill Securities delivers a comprehensive suite of solutions including Prime Brokerage Services, Chaperoning (Rule 15a-6), Asset Management Support, Institutional Trading, Capital Markets, Wealth Management, Retirement Planning, Alternative Investments, Investment Banking, and Lending Solutions.
About the RoleThe Operations Administrator plays a critical role in supporting day-to-day financial operations while ensuring accuracy, regulatory compliance, and a seamless experience for advisors and clients. This position partners closely with advisors, compliance, and internal teams to manage onboarding, asset movements, and operational workflows.

The ideal candidate is detail-oriented, adaptable, and service-driven, with the ability to manage multiple priorities in a fast-paced, regulated environment. This role requires confidentiality, sound judgment, and a proactive, team-first mindset.

Key Responsibilities

• Manage advisor and client onboarding, including onboarding new RIA teams and managing transitions between broker-dealers
• Process asset movements including ACAT transfers, money movements, and security transfers
• Serve as a primary point of contact for advisors and clients, providing timely communication and updates throughout account transitions and ongoing service requests
• Utilize CRM and portfolio management systems such as NetX360, Black Diamond, and RedBlack to process transactions, generate reports, and support billing and trading configurations
• Partner with compliance to ensure adherence to FINRA regulations, including Rule 3210, and manage broker feeds for external employee accounts
• Assist with operational processes related to abandoned property, W-8/W-9 certifications, and onboarding workflow improvements
• Collaborate cross-functionally with internal teams to resolve issues, meet deadlines, and continuously improve operational outcomes
  
  

Skills, Knowledge and Expertise

• Experience in financial operations, asset movements, and client service within a broker-dealer, RIA, or financial services environment
• Strong attention to detail and organizational skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills, including professional phone and email etiquette
• Proficiency in Microsoft Office (Outlook, Word, Excel, Teams)
• Ability to learn new systems and processes quickly and adapt to evolving operational needs
  
  

Core Competencies

• Communicates Effectively – Conveys information clearly and appropriately across multiple audiences and communication methods
• Action Oriented – Takes initiative and ownership, approaching challenges with urgency and follow-through
• Nimble Learning – Quickly adapts to new systems, regulations, and processes through continuous learning
• Being Resilient – Maintains focus and effectiveness when navigating pressure, change, or setbacks