Temporary Administrative Assistant

Job Summary

We are seeking a highly organized and proactive Temporary Administrative Assistant to work with a client located in Metairie for 3 months. This role is essential in supporting daily office operations, ensuring efficient communication, and maintaining accurate records. The ideal candidate will possess strong office skills, excellent communication abilities, and a keen eye for detail. This position offers an opportunity to contribute to a dynamic work environment while gaining valuable administrative experience.

Responsibilities include but are not limited to:

· Project and Documentation Support

o Collaborate with project teams to meet deadlines and deliverables.

o Prepare, distribute, and maintain project-related documents.

o Ensure subcontractor compliance with minimum requirements for execution.

o Prepare, organize, and distribute subcontract documents, purchase orders, and proposals.

o Prepare certified payroll on applicable projects.

· Administrative Operations

o Assist with miscellaneous copying, scanning, organizing, and filing tasks.

o Provide reception coverage, including dispatching incoming calls, assisting callers with inquiries, and distributing mail and deliveries.

o Coordinate conference rooms, calls, couriers, hotels, travel arrangements, seminars, and conferences.

o Assist with company luncheons, meeting setup, and trainings as requested.

o Work collaboratively as part of a team to achieve administrative results.

o Understand administrative procedures and support in their development and execution.

· Culture and Employee Experience

o Understand and uphold company culture by implementing and reinforcing project, company, and client policies, procedures, ethics, and standards.

o Assist in executing the employee experience strategy by planning and communicating details for corporate events, including happy hours, monthly birthdays, in-house meetings, community events, company-sponsored activities, and training seminars.

o Coordinate event details such as invitations, headcounts, rentals, catering, and logistics.

· Operational Support

o Assist with workflow coding.

o Collaborate and manage per diem paperwork with Project Managers.

#IND2

Required:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and computer literacy
• Strong organizational skills with the ability to prioritize multiple tasks effectively
• Excellent phone etiquette and communication skills in both English and bilingual capabilities (if applicable)
• Demonstrated clerical experience with data entry, filing, and proofreading
• Knowledge of office management procedures and customer service best practices
• Ability to handle confidential information responsibly and professionally
• Strong time management skills to meet deadlines efficiently
• Previous office or administrative experience preferred, including personal assistant roles
• Familiarity with multi-line phone systems, calendar management, and office support functions
• High School Diploma or greater
• 2 years administrative experientce preferrably in a construction setting

This paid temporary position is ideal for individuals seeking to develop their administrative expertise in a professional setting. We welcome applicants who are eager to contribute positively to our team while honing their organizational and communication skills.

Pay: $20.00 - $26.00 per hour

Education:

• High school or equivalent (Required)

Experience:

• Administrative: 2 years (Required)
• Construction: 2 years (Preferred)
• Construction administrative: 2 years (Preferred)
• Microsoft Office: 2 years (Required)

Work Location: In person

Salary : $20 - $26