Executive Operations Coordinator

Position Overview

Recruit Staff Hire is seeking a highly organized, proactive, and detail-oriented Executive Operations Coordinator to support the efficient operation of the organization and serve as a key partner to the Managing Director, Research Director, Board Chair, and membership.

This position plays a central role in coordinating executive priorities, facilitating Board and committee activities, maintaining organizational records and administrative systems, and supporting internal and external communications. The ideal candidate is a resourceful professional who thrives in a fast-paced environment, exercises sound judgment and discretion, and possesses exceptional organizational and communication skills.

This position is primarily in-person, with the potential for limited hybrid flexibility subject to mutual agreement.

The successful candidate will value and support the Business Council's nonprofit, nonpartisan mission of fostering economic growth and improving quality of life throughout the New Orleans metropolitan region.

Compensation and Benefits

• Competitive salary commensurate with experience.
• Monthly health insurance stipend.
• Paid downtown parking.
• Fifteen (15) days of paid vacation annually, subject to organizational policies.
• Paid legal holidays.
• Eight (8) paid sick days annually.

Key Responsibilities

Executive and Board Support (30%)

• Coordinate and manage calendars, meetings, and scheduling for Board, committee, task force, and stakeholder meetings.
• Prepare meeting notices, agendas, materials, attendance records, and follow-up communications.
• Support meeting logistics, including venue arrangements, technology coordination, and event execution.
• Track action items and assist with ensuring timely completion of commitments and deliverables.

Governance and Organizational Administration (15%)

• Maintain accurate and organized governance, membership, and organizational records.
• Support document management, filing systems, policy records, and administrative procedures.
• Assist in maintaining Board and committee documentation to ensure consistency and accessibility.

Administrative Operations and Vendor Coordination (10%)

• Help oversee day-to-day administrative systems, processes, and office operations.
• Serve as a liaison with vendors, service providers, and external partners to support organizational needs.
• Identify opportunities to improve efficiency, organization, and workflow.

Member and Staff Support (20%)

• Provide responsive administrative support to staff, Board members, committees, and member organizations.
• Serve as a professional point of contact for stakeholder inquiries and requests.
• Coordinate activities and communications that support member engagement and organizational objectives.

Communications and Outreach (15%)

• Prepare and distribute professional internal and external communications, including meeting notices, reminders, correspondence, member updates, advocacy campaigns, and email communications.
• Assist with maintaining consistency, professionalism, and accuracy across organizational communications.
• Support stakeholder engagement efforts through timely and effective communication.

Special Projects and Events (10%)

• Provide project coordination and administrative support for strategic initiatives and special projects.
• Create and manage surveys using tools such as SurveyMonkey and Doodle Poll.
• Assist with presentations, reports, PowerPoint formatting, graphics enhancements, and other meeting materials.
• Support planning and execution of annual events, member programs, and organizational activities.

Qualifications

Education

Associate degree, certification, or bachelor's degree in Business Administration, Office Administration, Project Management, Communications, Nonprofit Management, or a related field preferred.

Experience

• Minimum of five years of experience in executive support, office administration, nonprofit administration, project coordination, board governance support, or a comparable professional environment.
• Experience supporting senior leaders, boards, committees, or membership organizations preferred.

Skills and Competencies

• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• High degree of professionalism, discretion, and confidentiality.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to manage multiple priorities simultaneously while maintaining accuracy and attention to detail.
• Strong interpersonal skills with the ability to work effectively with executives, board members, stakeholders, and staff.
• Self-motivated, resourceful, and solutions-oriented.