Administration/Marketing Assistant

The Administration/Marketing Assistant provides essential support across multiple (Focus: Marketing) departments by managing a high volume of administrative tasks. This role ensures smooth office operations through effective scheduling, reception duties, file management, and maintaining accurate records. The position demands strong organizational skills and proficiency with Microsoft Office Suite to handle multiple concurrent tasks accurately and efficiently.

Responsibilities

• Establish and maintain professional, effective working relationships with clients, supervisors, employees, vendors, and the general public.
• Provide general administrative and clerical support to Project Management and Leadership as needed.
• Provide Marketing support, including correspondence with leads and potential Customers
• Establishes, develops, maintains and updates documentation in the Customer Relationship Management program.
• Assist with the research and data collection of target markets.
• Prepare and modify documents including correspondence, reports, drafts, memos and emails.
• Maintain files and data entry of electronic files.
• Open, sort and distribute incoming correspondence.
• Answer phones and dissemination of messages and information requests.
• Maintain electronic and hard copy filing system.
• Additional support work as requested.

Preferred Qualifications

• Bilingual in English & Spanish preferred.
• Professional in communication and presentation.
• Ability to work within a team.
• Valid Driver’s License.
• Ability to pass a pre-employment drug test and background check.
• Efficient in Microsoft Office products such as Outlook, Excel, etc.
• Excellent verbal and written communication skills.
• Ability to work with frequent interruptions and maintain professional composure.
• Strong organizational and time management skills with strong attention to detail.
• High school diploma or equivalent.