What are the responsibilities and job description for the Human Resources Administrative Assistant I (In-Plant) position at ReCon Management Services, Inc.?
Description
Responsible for coordinating the office clerical needs. Coordinating with project managers to assure project clerical needs are met within schedule requirements. Duties also include typing of routine letters, purchase requisitions, material requisitions and miscellaneous correspondence. Responsible for answering phone, transferring calls and messages.
Duties
High School Diploma or equivalent (G.E.D.) with 0 – 5 years of experience, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
Licensing Requirements
- In-plant role - See Client specific information below in Job Requirements.
Responsible for coordinating the office clerical needs. Coordinating with project managers to assure project clerical needs are met within schedule requirements. Duties also include typing of routine letters, purchase requisitions, material requisitions and miscellaneous correspondence. Responsible for answering phone, transferring calls and messages.
Duties
- Office coordination
- Responsible for answering phones, transferring calls and messages
- Mail - incoming and outgoing
- Faxes - incoming and outgoing
- Routine clerical duties
- Perform other job-related duties as assigned
High School Diploma or equivalent (G.E.D.) with 0 – 5 years of experience, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
Licensing Requirements
- Valid Driver’s License
- Professional appearance
- Good oral and written communication skills
- Intermediate to advanced skills in office related software packages, and computer database understanding and proficiency
- Confidentiality
- Ability to reach, stand, walk, finger, grasp, feel, talk, hear, see and to perform repetitive motions.
- Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.
- Due to In-Plant position the below referenced Job Duties have been provided by the client:
- Set up personnel files
- Tracking vacation and vacation requests for operations
- Answer questions about local timekeeping system (Dayforce)
- New Hire Orientations (Conduct Salary NHO, Schedule Hourly New Hire Orientations)
- Scan documents onto the shared drive.
- IFS – Enter requisitions
- Support HR Manager and Operations as needed
- Schedule New Hires, Transfers and Return to Work Drug Screens and Physicals
- Manage Training Portal
- Includes creating trainings, troubleshooting and setting up accounts
- Ordering lunches
- Updating training records
- Managing IWTP grant for training grant money
- Monitoring training budget to ensure we don’t overspend.
- Proficient computer skills
- Other duties as assigned